Administrative Assistant; Out of School Youth

Administrative Assistant (Out of School Youth)

Position Title:

Administrative Assistant (Out of School Youth)

Position Number: 61761

Position Type:
Temporary Full-Time – 9 Months

Hiring

Location:

Terry Campus – Dover, DE

Contact Phone:

Contact Email: terry-jobs

Work Location:

Terry Campus – Dover, DE

Salary: $41,193

Classification

Title:

Administrative Assistant (Job Code 4105 FT, 4605 PT)

FLSA:
Non-Exempt

Pay Grade: B/C 10

An incumbent is responsible for providing advanced administrative support to an administrative or technical supervisor and unit staff.

An incumbent reports to an administrative or technical supervisor, serves in a liaison capacity between the supervisor and internal and external stakeholders, and performs advanced administrative tasks with high attention to detail. Duties include managing sensitive confidential information, ensuring data accuracy, and adhering to deadlines to impact both students and employees.

• Act as liaison between supervisor faculty, other departments, students, and the public; provide guidance on routine and some non-routine matters; collect and compile data for reports.
• Compose, format, and type memoranda, correspondence, and reports; prepare financial/legal documents, contracts, and charts while maintaining confidentiality.
• Review and route incoming mail; compose replies for supervisor’s signature; maintain filing system; order supplies; forward copies for response.
• Support department/division by providing routine information to callers, transferring calls, scheduling appointments, greeting visitors, and directing visitors to appropriate staff person.
• Arrange details for meetings, conferences, events, and travel, including schedules, reservations, location, taking minutes, and guest seating.
• Establish and maintain complex filing system using paper and digital filing; keep records such as staff time and leave, attendance, and financial documents; maintain accounting procedures for divisional budget.
• Analyze routine operating practices related to workflow, cost reduction, and supply utilization; recommend changes when necessary.
• Track budget expenditures, perform research, and related duties for budget preparation including registrations, payments, travel requests, mileage calculations, and research rates and lodging allotments; collect receipts and reconcile credit card.
• May supervise, train, or provide guidance and support to other clerical employees and/or College Work Study students.
• Perform other related duties as required.

• Administrative principles and procedures.
• Accounting, fiscal policies, and guidelines.
• Division operations, services, programs, and campus organization.
• Applicable policies, procedures, laws, regulations, and requirements.
• Word processing, spreadsheet, and database software.
• Excellent interpersonal, communication, decision‑making, critical thinking, and organizational skills.
• File and records search skills.
• Accurate data recording and compilation.
• Ability to supervise clerical/support staff.
• Ability to read, apply, and explain rules, regulations, policies, and procedures.
• Discretion in handling confidential information.
• Effective oral and written communication with a diverse, multicultural population.

Associate’s degree in a relevant field and two (2) years of responsible administrative support experience; or equivalent combination of education and experience.

• Resume
• Unofficial Transcripts

• Cover Letter/Letter of Application
• Teaching Philosophy
• Writing Sample
• Curriculum Vitae
• Other Document
• Multimedia
• First Letter of Reference

Delaware Technical Community College – Human Resources

Our Campuses