Administrative Coordinator

Job Title: Administrative Coordinator

Location: SGSC - Douglas Campus (Main)

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job : 292669

The Administrative Coordinator for the Academic Affairs Office provides professional administrative and operational support to ensure the effective management of academic functions, including faculty contracts, class schedules, credential verification, and record keeping. The position serves as a central communication and coordination point between Academic Affairs, Human Resources, school leadership, and departmental administrative assistants to maintain smooth academic operations and compliance with institutional and accreditation standards.

• Prepare, process, and track all faculty contracts and appointment letters in coordination with Human Resources.
• Maintain accurate and confidential faculty personnel records, including contracts, evaluations, and credential documentation.
• Verify and document faculty qualifications and credentials to ensure compliance with institutional, state, and accrediting body requirements.
• Support onboarding of new faculty members by coordinating required paperwork, credential verification, and orientation materials.
• Assist in the preparation and maintenance of semester and annual class schedules in collaboration with school leadership and department chairs.
• Maintain and update course offerings, room assignments, and faculty teaching loads in scheduling systems.
• Monitor and communicate schedule changes to relevant stakeholders.
• Serve as a primary point of contact for inquiries to the Academic Affairs Office, ensuring prompt and professional responses.
• Facilitate effective communication and collaboration among Academic Affairs, Human Resources, school leadership, and administrative staff.
• Support the dissemination of academic calendars, policies, and procedures to faculty and staff.
• Prepare correspondence, reports, meeting materials, and minutes for Academic Affairs leadership.
• Coordinate and schedule meetings, trainings, and academic events.
• Assist with data collection, reporting, and document management to support accreditation and compliance requirements.
• Maintain confidentiality and professionalism in handling sensitive information.
• Perform other duties as assigned by supervisor.

Educational Requirements: Associate Degree

Required Experience: Minimum of 2-3 years of administrative or office experience, preferably in an academic, higher education, or U.S. government setting. Experience with faculty records management, scheduling, or HR coordination strongly preferred.

• Strong organizational skills with meticulous attention to detail.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment.
• High degree of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office Suite and experience with academic or HR information systems (e.g., Banner, MFE, Crystal).
• Strong interpersonal skills and ability to work collaboratively across departments.

Contact Information: For more information or questions about the job posting and technical support, please contact OneUSG Connect Support at (877) 251‑2644, or by email at support.

Conditions of Employment: Employment is contingent upon successful completion of a background check and demonstration of eligibility for employment with South Georgia State College. The position may require a credit check (if using PCard, working with cash, etc.). Offers made are expressly subject to the applicable federal and state laws, to the statutes, rules, and regulations of this institution and the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG).

The position requires completion of SGSC annual compliance training course such as State Business Transactions, Drug‑free Workplace, Anti‑Harassment Policy, Introduction to Information Security, Workers Compensation, Motor Vehicle Policy, USG Ethics Policy, Conflict