Executive Support Advisor – Maternity Cover Fire and Rescue Service

Executive Support Advisor – Maternity Cover – Dorset & Wiltshire Fire and Rescue Service

This is a fantastic opportunity to join Dorset & Wiltshire Fire and Rescue Service, an organisation that is passionate about changing and saving lives. Our corporate staff are absolutely vital in helping to make our communities safer and healthier. Without them, we couldn’t do it.

We offer a wide range of employee benefits and strive to ensure that staff are valued and rewarded. For example, we offer a flexi time scheme, Local Government Pension Scheme, a generous annual leave allowance, a variety of family friendly schemes including 39 weeks’ full pay during maternity leave (subject to qualifying criteria) and health & well-being services.

As an Executive Support Advisor in our Corporate Support department you will:

• Provide switchboard services received by phone and email from Service users and members of the public, directing them to the appropriate teams and individuals. Taking messages on behalf of other staff, dealing with routine queries and giving appropriate guidance when required.
• Provide ownership of the travel and accommodation bookings process for the Service.
• Coordinate certificates and presentations for employees leaving the organisation.
• Oversee bookings for meeting rooms at headquarters, to include external bookings for facilities and general housekeeping of headquarters. Provide other office services as required, including collation of data, photocopying, scanning, distribution of information, raising purchase orders for corporate services, maintaining stationery supplies, processing incoming and outgoing post and organising catering when required.
• Provide support and coverage for Personal Assistants when required to ensure the day-to-day schedules of all members of the Strategic Leadership Team run smoothly, by providing diary management, itineraries, deadline reminders, mileage and expenses claims and appropriate documentation as required.

What makes you our ideal Executive Support Advisor?

• A level, NVQ 3 or equivalent in a relevant subject area, or equivalent and demonstrable working experience at this level.
• Executive (Board Level) Personal Assistant experience or recent experience in a supporting role carrying out a range of administrative tasks
• Advanced knowledge of Microsoft products, including Teams, PowerPoint, Word, Excel and Outlook

For full details of the role and requirements please have a look at the job description and person specification.

Other Information:

• You must be able to fulfil the travel requirements of the role. You will be required to work from Service Headquarters, Salisbury approximately 3 days a week. There may be occasional meetings elsewhere within the service area.
• The role involves some infrequent evening and weekend working, however this is very rare.
• If you are applying for a secondment opportunity you will need to notify your substantive line manager of your intention to do so at the earliest opportunity.
• A Standard Disclosure & Barring Service Check (DBS) clearance will be undertaken on the successful individual prior to offer of employment.
• Any offer of employment will be subject to full pre-employment checks which include identity checks, right to work in the UK, medical, receipt of satisfactory references, verification of employment history and an explanation of any gaps in employment in the last 3 years.
• Should a permanent position arise in the team during the period of your Fixed Term Contract, that is substantially similar to the role you are carrying out, you may be considered for the role in the first instance.
• Please  for information relating to raising tax awareness and pension considerations when applying for a job.

Salary:
Part time salary based on 30 hours per week: £25,570 - £26,872 per annum (rising by annual increments to £26,872)

Our jobs attract over 15,000 page views per month. You can advertise a job on the NFCC website for 30 days

Members of NFCC can advertise jobs for FREE