Ward Clerk - Trauma and Orthopaedics

Ward Clerk - Trauma and Orthopaedics

The closing date is 28 January 2026

We are looking to recruit a part‑time ward clerk to our Trauma and Orthopaedics team.

• Greeting patients and visitors to wards and departments and allowing access via any electronic entry system.
• Ensuring that all overseas visitors are identified and registered on CAMIS.
• Answering the ward/reception telephone promptly, taking messages and redirecting calls as necessary.
• Data entry for all attendances outside clinic or telephone consultations.
• Using the CaMIS Tracker system to locate, request, and collect patient case notes for planned and unplanned admissions.
• Maintaining an up‑to‑date location status for patient case notes throughout the patient's stay.
• Opening and distributing ward/department mail and redirecting post where necessary.
• Collecting patient notes from case‑note release or hospital shuttle buses.
• Using clinical IT systems to input and extract patient and nursing information.
• General photocopying, scanning and copying of case notes when requested, for patient transfers to other hospitals.
• Purchasing and ordering adequate stationery stock levels.
• Attending all mandatory training in accordance with Trust policy.
• Participating in the Trust’s Annual Performance Development Appraisal and Review.
• Being aware of the Trust’s policies, procedures and disciplinary rules.
• Undertaking any other duties allocated by the Ward/Admin Manager or Team Leader from time to time.

Doncaster & Bassetlaw Teaching Hospitals NHS FT is one of Yorkshire’s leading acute trusts, serving a population of more than 440,000. Our services span three main hospital sites and several additional services, employing over 7,000 colleagues. We are guided by the DBTH Way, a comprehensive framework of behaviours that embodies our values of care and cooperation. We support flexible working arrangements to balance your personal and professional commitments.

As an equal–opportunity employer, we encourage applicants from all sectors of the community, particularly from under‑represented groups, including those with disabilities, ethnic minorities and LGBTQ+ communities.

We offer a range of benefits to support our people:

• Extensive learning opportunities
• NHS Pension Scheme
• Generous holiday entitlement in line with Terms & Conditions
• Comprehensive health and wellbeing support
• NHS Car Lease schemes and a range of salary sacrifice schemes
• Discounts on restaurants, getaways, shopping and finance through external providers

Please see the attached job description and person specification for further details. If your application is successful, you will be required to present original certificates of qualifications listed in the person specification under essential.

For individuals who may require sponsorship under the skilled worker or health & care visa route, please use the link below to check your eligibility:
Check if you need a UK visa.

Please note that from 9th April 2025, band 2 & 3 entry roles are no longer eligible for sponsorship.

• GCSE English Language at Grade C or above, or equivalent qualification or relevant experience

• Working knowledge of Microsoft Word
• Experience using a large mainframe database/hospital CaMIS System
• Experience working within a healthcare environment
• Experience using Medisec software

• Sensitive and professional
• Able to work within a team environment
• Maintain confidentiality at all times in respect of the Data Protection Act (1998)
• Able to collaborate with team members to ensure workload is distributed effectively
• Flexible approach to accommodate changing demands effectively
• Accurate and careful working to ensure high standard of work produced

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and a Disclosure and Barring Service check will be required.

Doncaster & Bassetlaw Teaching Hospitals NHS FT