Procurement Administration

Overview

Procurement Administration

Doncaster,

FT Permanent – Mon-Fri

About Us

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Excel Aviation Ltd is an industry leader in delivering innovative and bespoke aviation solutions to complex challenges. Our reputation is built on the talent, dedication, and expertise of our exceptional workforce.

About the Role

We now have an exciting opportunity as part of an expansion for a Procurement Administration to join Capability Development. The Procurement Administration is a post which has responsibilities across all aspects of Leading Edge – the function is primarily intended to support Design (DOA), Production (POA), and Maintenance (MOA).

The role’s key responsibilities will include, but not be limited to:

• Raising and transmission of Requests for Quotation, followed by dissemination within Cap Dev to the appropriate point of contact via completed SRF/email.
• Updating and approval of the time tracking section on the maintenance control software.
• Oversight of junior staff members, where appropriate.
• Understand and be able to, effectively, operate the maintenance control software where appropriate.
• Raising and transmission of Purchase Orders and ensuring relevant software systems are updated.
• Updating the maintenance control software to ensure all parts procured can be identified with costs, delivery dates, delivery charges, deficiencies, etc.
• Updating the appropriate POC regarding order status on initial order placement and at appropriate intervals.
• Understanding any particular accounting processes that are agreed on a project-by-project basis (especially the capitalisation projects) and liaising with the Finance department on payment issues.
• Coordinate with the store's supervisor/inspectors to facilitate purchasing/tracking.
• Liaise with the Compliance Department on any paperwork and supplier issues/queries.
• Correct allocation of invoices and confirmation with the appropriate individual if in doubt.
• Completion of credit card returns to accounts.

Qualifications and Experience

The following skills, knowledge and experience are essential for this role:

• Experience with in a similar role or environment would be advantageous.
• Ability to prioritise and organise own workload effectively, providing necessary feedback to managers on restraints of tasks.
• Able to work well under pressure, ensuring continued attention to detail and ability to meet deadlines, whilst reflecting on previous experiences to develop strategies and implement improvements.
• Correct cost tracking and communication to the appropriate person if an order is delayed.
• Able to work on own initiative, continually seeking improvements, demonstrating emotional intelligence when communicating with other staff members or external personnel.
• The ability to learn new systems and follow additional tasking as business dictates.
• Excellent IT skills, fully competent in full Microsoft Office suite.

What We Offer

In return we can offer a generous salary, 25 days holiday per year from day one plus bank holidays, 5% matched Pension scheme, Group Life Insurance, Health and Wellbeing benefits including Private Health Care and an EAP, and much more.

How to Apply

To apply, please upload an up to date CV. We would also love for you to include a cover letter, telling us how you meet the requirements of the role.

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Excel is committed to promoting equitable treatment, encouraging diversity and embracing inclusion in our recruitment processes and among our workforce. We are proud to be recognised as a Disability Confident Employer.