Import​/Export Administrator

Import/Export Administrator

We are recruiting an experienced Import/Export Administrator to join a busy operations team. This role is ideal for someone with hands‑on import/export experience, who is confident using Excel and Sage and who preferably has exposure to the food industry and an understanding of HACCP requirements.

• Coordinate import and export shipments from booking through to delivery, working with carriers, freight forwarders and customs brokers.
• Prepare and check shipping documentation including commercial invoices, packing lists, bills of lading, certificates of origin and other regulatory paperwork.
• Ensure compliance with customs and regulatory requirements, apply correct commodity codes, Incoterms and duty classifications.
• Maintain accurate records of shipments, costs and stock movements using Excel and Sage; generate reports and assist with invoicing and reconciliations.
• Liaise with internal teams (warehouse, procurement, sales) to resolve shipment issues and manage timelines.
• Monitor shipment status, track delays and proactively communicate updates to stakeholders.
• Support food‑safety related documentation and controls where applicable, ensuring compliance with HACCP and other relevant standards.
• Identify process improvements to streamline import/export administration.

• Proven import/export administration experience, ideally within a fast‑moving environment.
• Experience using Sage for purchase/sales ledger and stock control.
• Good working knowledge of shipping documentation and customs procedures.
• Preferable: experience in the food industry and familiarity with HACCP principles and related documentation.
• Excellent attention to detail, organisational skills and the ability to prioritise multiple tasks.
• Strong communication skills and the ability to work with internal and external stakeholders.
• Proactive problem solver with a customer‑focused approach.

If you meet the criteria and are ready to start,
click to apply today and a member of our team will be in touch!