Accounts Payable Coordinator

Position Type:
Secretarial/Clerical/Accounts Payable

Date Posted:
2/13/2026

Location:
District Administration Offices

Date Available:
School Year

Closing Date:
03/27/2026
GENERAL DESCRIPTION:

The Accounts Payable Coordinator is responsible for the accurate and timely processing of all District accounts payable transactions. This position ensures compliance with Board of Education policies, District procedures, and applicable state and federal regulations while supporting the District's fiscal integrity and operational efficiency. The Accounts Payable Coordinator works closely with the Business Office, school administrators and vendors to ensure proper documentation, approval, and payment of District obligations.

QUALIFICATIONS:

To perform this job successfully, the Accounts Payable Coordinator must be able to perform essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. This includes a high level of proficiency in written and oral communication skills. The position requires:

Education:

• High school diploma or equivalent (required).
  • Bachelor's degree or coursework in Accounting, Finance or Business Administration (preferred).
• Minimum of 3-5 years of experience in accounts payable, bookkeeping or financial office support.
• Prior experience in a school district or public sector environment (preferred).
• Knowledge of basic accounting principles.
• Experience using financial or ERP systems (e.g., Tyler Technologies, Skyward, or similar preferred).
• Familiarity with Illinois school finance procedures.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office (Word, Excel, Outlook).

ESSENTIAL DUTIES AND RESPONSIBILITITES:

Accounts Payable Processing

• Process vendor invoices, reimbursements, and payments in accordance with District policies and approval procedures.
• Verify invoices for accuracy, proper authorization, account coding, and compliance with purchase orders and contracts.
• Ensure timely payment of invoices to maintain positive vendor relationships and avoid late fees.
• Prepare and process check runs and electronic payments.

Documentation & Recordkeeping

• Maintain accurate and organized accounts payable records, including invoices, purchase orders, field trip packets, and supporting documentation.
• Scan, file, and retain financial records in accordance with District retention schedules.
• Assist with documentation requests related to audits, FOIA requests, and internal reviews.

Purchasing & Compliance Support

• Review purchase orders and payment requests to ensure compliance with Board policy, bid requirements, and internal controls.
• Communicate with principals and department staff regarding missing or incomplete documentation.
• Monitor and follow District procedures related to field trips, stipends, reimbursements, and vendor payments.

Vendor & Staff Communication

• Serve as a point of contact for vendors regarding invoice status, payment inquiries, and documentation requirements.
• Respond to inquiries from school administrators and District staff related to accounts payable processes.
• Assist in resolving discrepancies or issues related to payments.

Audit & Reporting Support

• Assist with preparation for annual audits by providing documentation and responding to auditor requests.
• Support financial reporting by maintaining accurate transaction records.
• Ensure compliance with ISBE requirements and District internal controls.

Additional Duties

• Assist with other Business Office functions as assigned.
• Participate in process improvement efforts to enhance efficiency and accuracy.
• Maintain confidentiality and professionalism in all financial matters.
• Works collaboratively with District administrators, principals, and support staff.
• Ability to manage multiple tasks and meet deadlines.
• Strong organizational and recordkeeping skills.
• Effective written and verbal communication skills.
• Ability to follow established procedures while identifying process improvements.
• High level of integrity, discretion, and confidentiality.

Salary/Benefits: $60,000 - $70,000. The District offers fringe benefits, including life, medical, dental and vision insurance.

Reports To: Assistant Superintendent/Chief School Business Official (CSBO)

How to Apply: Interested candidates should submit all application materials via our district website:

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