R109 document controller

Job Description >

Position Title:

Document Controller

Location:

Qatar

• Adheres to and follows all safety policies, procedures, and safe work practices.
• Always upholds the value of the Tenets of Operations in compliance with safe work practices.
• Supports QAPCO initiatives and targets aimed at strengthening QAPCO safety performance.
• Actively participates in departmental safety campaigns.
• Provides support and services for other departments' safety campaigns.
• Participates in the QSAFE process and complies with departmental safety targets.
• Understands the importance of training and remains compliant with QAPCO training requirements and assignments.

• Actively participate in the operation and maintenance of the Document Control Center and the Electronic Document Management Systems (EDMS).
• Maintain the integrity of hard copy and electronic document systems.
• Provide company wide customer support for technical and non-technical documentation.
• Provide documentation support to various capital projects.
• Maintain engineering document numbering, equipment numbering, and line numbering systems.
• Support company wide implementation of Information Management (IM) policies and procedures as per OE requirements.
• Support document standardization across departments, including drafting, formatting, identification, numbering, coordinating review/approval processes, and managing documents in EDMS.
• Support all departments in retention, archiving, and disposition of company records and documents (hard copy and electronic).
• Directly engage with the Management of Change (MOC) process.
• Administer the Stature MOC system, including user management for the entire facility.
• Verify PSI and Non-PSI documents in MOC packages and ensure proper red-line markups are attached.
• Coordinate with MOC originators/facilitators to resolve documentation discrepancies.
• Coordinate with concerned Engineers for technical clarification regarding engineering document updates through MOC.
• Coordinate with CADD and INtools groups for PSI and Non-PSI source updates.
• Verify source-updated engineering documents, red-line mark-ups, and revision history; communicate discrepancies to CADD.
• Coordinate with discipline Engineers/Head of Design Engineering/Engineering Superintendent for review/approval of engineering documents modified through MOC.
• Immediately update PSI documents affected through MOC to ensure compliance with OE requirements.
• Ensure up-to-date PSI documentation in EDMS for ready user access.
• Receive, validate, and maintain project turnover documentation.
• Conduct thorough verification of turnover documentation from vendors, contractors, and subcontractors.
• Maintain interim library facility in the QAPCO control room until all engineering documents are migrated to EDMS.
• Archive and manage hard copy records stored at various locations.
• Provide documentation support to QAPCO plant personnel.
• Attend bi-weekly meetings with the QAPCO Project Team on final data turnover.

• Scan and upload PM checklists for all Maintenance disciplines into EDMS.
• Scan and upload checklists, forms, and monthly reports for all Technical department disciplines.
• Provide scanning support for technical documents across the entire facility.
• Provide expertise in converting engineering documents from non-editable to editable formats and manage them in EDMS.
• Deliver additional documentation services assigned by the Supervisor.

• Education:
  
  3-year Diploma in an Engineering discipline.
• Experience:
  
  Minimum 5 years of hands-on document control experience in the Oil & Gas industry, preferably in major project implementation with an EPIC contractor.
• Demonstrated awareness of international Oil & Gas and petrochemical industry codes and standards.
• Experience using modern Electronic Document Management Systems (e.g., SharePoint).

• Fluent in English (written and spoken).
• Ability to interpret operating and maintenance instructions, procedures, technical manuals, engineering drawings, P&IDs, etc.
• Ability to write routine reports and correspondence when liaising with contractors.
• Possesses a positive attitude and strong personality.

• Proficient in MS Office applications and EDMS (SharePoint).
• Familiar with SAP / CMMS software applications.