Procurement Officer

Overview

Procurement Officer role at Gulf Helicopters.

Gulf Helicopters Company

• Order and procure aviation spare parts and goods. Participate in technical and financial evaluations of items required, vendor correspondence and contract preparation.
• Coordinate with the stores and the engineering departments to maintain optimum inventory levels based on review of issues and below minimum reports on a regular basis.
• Repair Order Management: follow up with the repair agency for completing the job and return the component to GHC as early as possible; work towards reducing the turnaround time.
• Participate in the development of procurement policies and procedures aligned with GHC’s business needs and relevant external regulations.
• Prepare and maintain preferred vendors lists to ensure procurement from optimal providers within the best time frame.
• Negotiate prices and terms to ensure GHC’s interests are well represented and best offers are received.
• Ensure delivery of goods purchased; liaise with vendors to resolve logistics-related issues.
• Check that procurement requests align with approved unit budgets (or obtain approvals) and facilitate the approval process.
• Document transactions on the material accounting system with proper controls and approvals.
• Document a transparent purchase ordering process for aviation spare parts and capital items, including requisitions and approvals. Refer to the Purchase Manual of QP if needed.
• Respond to RFQs from MROs and ensure quotes are sent within agreed time frames. Place back-to-back orders on OEMs on receipt of POs from MRO. Conduct follow-ups on orders and arrange for delivery of parts.
• Receive delivery of float bags/life rafts for inspection/repair. Coordinate with Safety Shop for completion of work. Organize/shipment back to the customer.
• Perform such other duties as assigned by the Procurement Manager.

• Timely procurement (initiation and delivery of goods/contract signing)
• Customer satisfaction (internal and external)
• % Cost savings related to vendor negotiations
• Communications & Working Relationships

• Degree in Business Administration or related field
• Postgraduate degree is an added advantage
• Professional certification from relevant institutions is an added advantage
• Minimum 5 years of relevant experience

• Excellent command of English
• Good understanding of Just-in-Time management and inventory control
• Strong negotiation skills and prior procurement experience for a similarly sized organization
• Good awareness of the organization’s operations including projects and initiatives

• Mid-Senior level

• Full-time

• Purchasing

• Motor Vehicle Manufacturing

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