Administrative Analyst

Overview

The United Nations (UN) Multi-sectoral seeks an Administrative Analyst. Under the overall guidance and supervision of the Chief of Operations, the incumbent assists in the overall management of common premises related services, administers and executes processes and transactions ensuring high quality and accuracy of work. Administrative Analyst promotes client, quality and results-oriented approach. Administrative Analyst works in close collaboration with other members of the Operations team, Programme and projects staff in the Regional Hub and other UN agencies staff to exchange information and ensure consistent service delivery.

The United Nations adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, the UN personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration. The key results have an impact on the efficiency of the common premises and other administrative services in the Regional Hub.

Accurate analysis and presentation of information thoroughly researched and fully documented work strengthens the capacity of the Secretariat and facilitates subsequent action by the supervisor. The incumbent’s own initiative is decisive in results of work and timely finalization.

• Provides support in implementation of the secretariat operational strategies
• Ensures effective and efficient provision of administrative and logistical support services
• Ensures proper common premises/services management

• Scale up solutions and simplifies processes, balances speed and accuracy in doing work.
• Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking.
• Go outside comfort zone, learn from others and support their learning.
• Adapt processes/approaches to new situations, involve others in change process.
• Able to persevere and deal with multiple sources of pressure simultaneously.
• UN People Management Competencies can be found in the dedicated site.

• Building, facilities & office space management;
  Knowledge and ability to facilitate the renovation and upgrade of offices

• Education
  • Master’s degree or equivalent in business or public administration/management, law, social sciences, finance or similar.
  • Bachelor’s degree in combination with 3 years of qualifying experience will be given due consideration in lieu of the Master’s degree.
• Experience
  • Up to 2 years (with Master’s degree) or 3 years (with Bachelor’s degree) of relevant experience at the national or international level in providing administration and/or programme support services.
  • Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheet and database packages is required.
  • Experience in working with UN agencies and international organizations is an asset.
  • Experience in maintenance of office space management is an asset.
  • Experience in protocol matters, registration of staff, coordination with local authority on space and other administrative matters is desirable.
  • Experience in coordination and organization of shipments and customs clearance, insurance, space management, and procurement of supplies for the office is desirable.

The United Nations (UN) is an international organization founded in 1945. Currently made up of 193 Member States, the UN and its work are guided by the purposes and principles contained in its founding Charter. Comprises many funds, programmes and specialized agencies; each of which have their own area of work, leadership and budget. The UN coordinates its work with these separate UN system entities, which cooperate with the Organization to help it achieve its goals.

The UN has evolved over the years to develop, assist and keep pace with a rapidly changing world. But one thing has stayed the same: it remains the one place on Earth where all the world’s nations can gather together, discuss common problems, and find shared solutions that benefit all of…