Executive Assistant - CFO

This role is responsible for providing office and administrative support to the Chief of Enabling Unit (EU) ensuring the efficient operation of daily business and administrative functions. This role acts as a trusted partner and liaison, coordinating executive-level communications, managing complex schedules, and supporting the execution of key transformation and strategic initiatives across the organization. This role also plays a crucial role in ensuring alignment between internal teams, monitoring progress on strategic projects, and enabling the Chief of EU to focus on driving organizational change and innovation.

Strategic

• Coordinate and oversee day-to-day business and administrative operations.
• Act as the point of contact between the Chief of EU and executives, employees, clients and other external partners.
• Prioritize matters that require the Chief of EU attention and handle them directly when appropriate.

Keep the Chief informed of time-sensitive and priority issues, ensuring timely follow-up.

Operational

• Draft, review and send communications on behalf of Chief.
• Organize and prepare for meetings, including gathering documents and managing meeting logistics.
• Answer and respond to phone calls, relaying messages and information to the Chief.
• Work closely with Chief to follow up and drive the completion of key initiatives and follow up on outstanding items.
• Plan and arrange all travel, including flights, accommodation, ground transportation, and itineraries.
• Ensure all travel logistics are handled efficiently and in line with the Chief's preferences.
• Manage expense report coordination and submission.
• Assist in budgeting, financial reporting, and expense tracking.
• Support procurement and vendor management processes.
• Monitor compliance with company policies and procedures.
• Track project timelines, deliverables, and progress updates.
• Maintain organized filing systems and ensure data confidentiality.
• Liaise with internal departments to ensure efficient collaboration.

People Management

• Organize, execute, and assist with team activities (staff meeting agendas, all‑hands meetings, off‑sites, and team social events)

Job Specifications

Desired Educational Background

Diploma or bachelor’s degree in business administration, communication or a related field from a recognized university or equivalent qualification.

Language Requirement

English, Arabic (preferred)

Desired Experience

Minimum 3+ years of relevant experience in an administrative, coordination, or business support role with preferred exposure on basic knowledge of HR process, event planning and coordination experience.

Experience in providing administrative and logistical support to a C‑Level is a plus.

Job Specific Skills

• Excellent skills in managing the collaboration tools.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with budgeting and office software (e.g., ERP systems) is a plus.

Technical

• Document Management
• Calendar & Schedule Management
• Confidentiality and Data Security
• Project Management

Behavioral

• Excellent written and verbal communication skills
• Ability to pay attention to detail
• Ability to multitask
• Stakeholder Management

About Malomatia

malomatia is a leading Qatar‑based IT services and solutions provider, bringing together top Qatari and international talent to deliver innovative, end‑to‑end technology solutions that empower clients to achieve their strategic goals.

Our mission

Empowering Qatar’s businesses and governments to leap into the digital future with agile, knowledge‑driven solutions.

Our vision

To become Qatar’s trusted knowledge partner in digital transformation, disrupting industries, shaping the future, and building a world‑class tech ecosystem.

Driving change that makes a real impact

Since 2008, malomatia has been driving Qatar’s digital transformation through innovative, ISO‑certified IT solutions. With expertise across key public and private sectors, we empower the nation’s vision with advanced services in cloud, cybersecurity, AI, and contact center excellence, elevating the role of technology in shaping Qatar’s sustainable future.

Established in 2008, malomatia is a…