Engineering Coordinator

Overview

Job Summary
:
The Engineering Coordinator plays a crucial role in supporting engineering teams by managing administrative tasks, coordinating project activities, and ensuring effective communication across departments. This position combines organizational expertise with a basic understanding of engineering processes to keep projects on track, well-documented, and aligned with company standards.

• Project Coordination:
  Assist in planning, scheduling, and monitoring engineering projects to ensure deadlines and milestones are met.
• Documentation Management:
  Organize and maintain engineering records, such as drawings, specifications, reports, and change orders, ensuring accuracy and accessibility.
• Meeting Coordination:
  Schedule meetings, prepare agendas, record minutes, and follow up on action items to keep teams aligned.
• Communication Liaison:
  Serve as a point of contact between engineering teams, other departments, clients, and vendors to facilitate clear and timely communication.
• Budget and Resource Tracking:
  Support project managers by monitoring budgets, tracking expenses, and managing resource allocation (e.g., materials, equipment, personnel).
• Compliance and Standards:
  Ensure engineering activities adhere to company policies, industry standards, and regulatory requirements.
• Administrative Support:
  Perform tasks like preparing reports, processing invoices, and managing correspondence to streamline operations.
• Software and Tools Management:
  Use and maintain proficiency in tools such as Microsoft Office Suite (Excel, Word, PowerPoint) and engineering software (e.g., AutoCAD, MS Project, or Primavera).
• Problem-Solving:
  Identify potential project delays or issues and collaborate with team members to resolve them efficiently.
• Reporting:
  Create and share regular progress reports with stakeholders, highlighting key metrics and updates.
• Ensure that all emergency and life safety equipment and systems are inspected, tested and certified per hotel standards or authority having jurisdiction.
• Actively participate in energy conservation programs per Wyndham’s standards.
• Review all Guest and Meeting Planner comment cards to ensure that problems are identified and corrected in a timely manner.
• Assist with the administration of all vendor contracts controlled by the Engineering Department hotel standards.
• Assist in developing financial forecasts and actively participate in monthly profit/loss review meetings.
• Assist as necessary with special projects and renovations.
• Assist in scheduling preventive maintenance tasks.

• Previous experience in hotel engineering, facilities coordination, or a related administrative role (often 1–3 years; hospitality background preferred).
• Strong organizational, administrative, and multitasking skills.
• Proficiency in computer systems (e.g., MS Office, hotel maintenance software, email).
• Knowledge of basic building systems (HVAC, electrical, plumbing) and safety regulations is advantageous, though not always required for entry-level coordination.
• Excellent communication and customer service skills to interact with guests, staff, and vendors.
• Ability to work under pressure, handle emergencies, and maintain confidentiality.
• Education:
  
  High school diploma required; degree in engineering, facilities management, or hospitality often preferred.