Administration Officer

Overview

Job title:

Administration Officer

#: 232115

Location:

Qatar - Doha

Job family:
Cargo & Airport Operations

We are currently recruiting for Administration Officer, within QR-Hub Management in Doha. In this role, you will be providing a range of administrative, logistical, and organizational support to the VP Doha Hub – Ground Services and/or line manager, as well as the wider team. Managing and evaluating administrative requests within the department to ensure compliance with corporate guidelines. This includes proposals, manpower movements (SRFs, interviews, SMAs), leave and duty travel requests, ticket‑rebate requests, and agency-related queries or proposals.

Effectively supports report preparation and handles special projects related to the department’s activities.

• Manage and co-ordinate internal and external communications including handling calls to VP office.
• Independently manage correspondence with both with internal and external parties, based on guidelines, and outlines set by the VP and Team Managers.
• Act as the first point of contact for internal and external queries, recording, filtering, and communicating all incoming and outgoing matters to the VP Ground Services and taking follow‑up actions as needed.
• Act as a link between Ground Services department and other related QR departments as well as external stakeholders.
• Provide administrative support to the VP Ground Services, including handling calls and mail, preparing documents and presentations, drafting communications, taking minutes, maintaining spreadsheets and databases, managing files and diaries, and completing general office tasks.
• Responsible in ensuring that the structure, standards, processed and tools as defined by the company are in place and maintained.
• Assist in the maintenance and delivery of policies and procedures in the areas of human resources, health and safety as and when required by the Management.
• Make travel and hotel accommodation arrangements in line with agreed guidelines and procedures.
• Responsible for supporting the Line Manager and the department in delivering planned projects within a specified deadline, in terms of documentation, follow-ups, task coordination.
• Plan, organize, and prioritize tasks to meet deadlines, work with minimal supervision, and attend meetings to record minutes, manage administration, and assist with reports.
• Maintain the highest standard of professional conduct at all times with clients and colleagues.
• Performs other related duties, as assigned, for ensuring efficient and effective functioning of the work unit.

Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community.

Our best is here and still to come. To us, impossible is only a challenge.

Requires a Bachelor’s Degree with at least 3 years of relevant experience, or a High School/Vocational Qualification or Diploma with 4 years’ experience. Also requires practical experience in a fast‑paced, multi‑tasking environment and the specific functional responsibilities of the role.

• Excellent relationship and networking skills. Command of English language.
• Proven commercial skills and business acumen.
• Ability to develop a good network within QR.
• Strong decision making and problem-solving skills.
• Excellent planning and time management.
• Highly computer literate in Microsoft Office (Word, Excel, Access, PowerPoint and Outlook).
• Ability to work independently, as well as part of a team.
• An eye for detail, including when under pressure.
• Ability to self-organize, manage time, priorities work and meet deadlines.
• Strong inter-personal and verbal communication skills.
• Teamwork and relationship building.
• Communication and influencing.
• Proactive and strategic planner.
• Solution focused.
• Exhibits Integrity and honesty with the ability to…