Administration Coordinator; Culinary - Waldorf Astoria Lusail

Job Description

Administration Coordinator (Culinary) - Waldorf Astoria Doha Lusail (HOT0

CCNX)

HOT0

CCNX

Waldorf Astoria Doha Lusail, Qatar Entertainment City Doha Plot No. LED-ENT/01

An Administration Coordinator (Culinary) will coordinate, oversee and perform administrative support for the Culinary Director and Culinary department, and serve as the primary point of operational and administrative contact.

• Manage the departmental schedule
• Handle all calls and appointments courteously and promptly
• Provide accurate documentation management and maintain a systematic filing system
• Assist with the coordination of special projects, including scheduling and follow‑up
• Arrange accommodation and flights for the manager’s business travel
• Perform any other ad‑hoc tasks as requested by Manager(s)
• Maintain the ability to multi‑task and remain calm under pressure
• Strong follow‑up and excellent attention to detail
• Consistently meet deadlines
• Working knowledge of computers in a Windows environment with Microsoft Word, Excel, Outlook and related printers and equipment
• Excellent interpersonal skills to communicate with all levels of management and employees
• Excellent organizational skills
• Administer payroll records and vacation schedules for culinary colleagues
• Assist with the scheduling of chefs in all kitchens
• Assist with recruiting of culinary employees through candidate assessment and pre‑screening
• Coordinate departmental trainings, seminars and competitions
• Assist with food costing and development of menu items in both restaurants and banquets
• Prepare and update Food Hygiene and Health & Safety records
• Read, sort and route incoming mail and interoffice documents
• Compose and distribute correspondence, memoranda, reports, documents, forms and other printed materials
• Set up, organize and maintain correspondence files and other departmental records so that they are easily retrievable by department members
• Order, distribute and coordinate inventory office supplies as required
• Maintain and organize a professional personal workspace and shared department spaces such as copy and supply rooms
• Coordinate departmental and management team meetings
• Communicate company policies, procedures and processes as applicable
• Attend training classes to increase knowledge of software programs, company information, time management, or other skills as required
• Create, compose, and edit technical and/or administrative correspondence and documentation; screen and evaluate incoming and outgoing correspondence and prepare responses as appropriate
• Assist stewarding department with administrative duties as needed

• A passion for providing great service
• Organized and accurate in every respect
• Ability to multi‑task efficiently while still meeting deadlines
• Proficiency with computers and computer programs, including Microsoft Office, Outlook, PowerPoint, Excel
• Tertiary qualifications, or other collegiate‑level degree – not required but preferred
• Demonstrated ability to build effective internal and external hotel relationships

The future of hospitality is bright at Hilton: a leading global hospitality company with a diverse portfolio of world‑class brands. Dedicated to filling the earth with the light and warmth of hospitality, we have welcomed more than 3 billion guests in our more than 100‑year history. Hilton is proud to have an award‑winning workplace culture and we are consistently named among the world’s best workplaces.

We support the mental and physical wellbeing of all team members, so they can thrive, thanks to innovative programs and benefits such as workplace flexibility, career growth and development, and our Go Hilton Team Member Travel discount program. Hilton prioritizes understanding and integrating our team members’ unique perspectives and voices — along with those of our guests, owners, suppliers, and partners — to cultivate a diverse and inclusive environment for all.

Check out the Hilton Careers blog and Instagram to learn more about what it’s like to be on Team Hilton!

We are an equal opportunity employer and value diversity at our company. We will ensure that qualified individuals with protected disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions of their role, and to receive other benefits and privileges of employment.

EOE/AA/Disabled/Veterans

Full‑time

Brand:
Waldorf Astoria Hotels & Resorts

Job:
Guest Services, Operations, and Front Office