Personal Assistant

Job Purpose:

1-3 years of relevant experience

Education:

Diploma in Business Administration, or any Required related field

Skills:

• Excellent verbal and written communication skills.
• Proficient with Microsoft Office Suite or related software.
• Knowledge of using HRIS (e.g., Success Factors).
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to act with integrity, professionalism, and confidentiality.

• Prepare documents, forms, applications etc. based on requests received by Departments.
• Read and analyse incoming e-mails, faxes, memos, Invoices, submissions, and reports to determine their significance and plan their distribution and action.
• Produce a variety of correspondence, reports and presentations using the appropriate software for word processing, graphics, and spreadsheets.
• Screen telephone calls, letters, and/or visitors, answer routine questions, and provide information, when possible. Route or answer routine correspondence not requiring Superintendent's attention.
• Request stationery and office supplies inventory and distribution for the Section Prepare reports on attendance, leaves and work schedules.
• Collect all required documents from the Department employees to apply for gate pass issuance.
• Manage all manual approvals as requested and Arrange plant visit for our Stakeholders.
• Ensure compliance with regulatory requirements and relevant quality, health, safety, security and environmental procedures and controls across the Section to guarantee employee safety and delivery of high-quality products/services.