Administrative Specialist; Arabic Speaker

Provide administrative support to the Event Selection Committee, ensuring meetings are well-organized, records are accurate, materials are clear and professional, and committee operations run smoothly and on schedule. The role combines precision administrative coordination with strong Arabic writing, excellent minute-taking, and polished presentation production.

• General administrative support
  • Coordinate and support committee meetings (agenda coordination, logistics, attendee coordination, venue/VC setup as required).
  • Take accurate minutes during meetings (Arabic and/or English, as required), capturing decisions, actions, owners, and deadlines.
  • Produce meeting notes and minutes in the approved template and circulate within agreed timelines.
  • Maintain a register of decisions, action items, and follow-ups; track progress and escalate overdue actions to the Committee Secretary.
  • Ensure committee documentation is properly version-controlled.
  • Flag gaps, inconsistencies, or missing information to Committee Secretary.
  • Draft, edit, and proofread Arabic content for agendas, minutes, memos, official correspondence, and committee materials.
  • Ensure clarity, consistency, and alignment with organizational tone, terminology, and style.
  • Create, format, and refine PowerPoint presentations for committee use.
  • Apply consistent branding, layout, typography, and visual standards.
• Documentation management
  • Compile committee documents into structured meeting packs.
  • Check completeness of submissions against requirements.
  • Format packs consistently and ensure correct version control.
  • Manage pack circulation to the Committee member and relevant individuals within agreed timelines.
• Scheduling & coordination
  • Manage calendars, meeting invitations, attendance confirmations, and stakeholder coordination.
  • Track deadlines for submissions, circulate reminders, and coordinate receipt of materials.
  • Support administrative tasks for the Committee Secretary.

• Bachelor’s degree in Business Administration, Public Administration, Communications, or related field (or equivalent experience).
• 3–6 years of relevant experience in secretariat support, executive administration, or similar roles.
• Demonstrated experience taking minutes for stakeholder/senior meetings and producing professional records.
• Formal Arabic (professional-level writing) with strong proofreading capability; working English preferred
• Strong organization and prioritization
• High attention to detail and quality control; strong document management habits
• Professional discretion and confidence handling confidential material.

• SharePoint / document management systems and version control practices.