Administration Officer

About The Role

Job title:

Administration Officer
Reference #: 232115

Location:

Qatar – Doha
Job family:
Cargo & Airport Operations
Closing date: 05-Mar-2026

We are currently recruiting for Administration Officer within QR‑Hub Management in Doha. In this role you will provide a range of administrative, logistical and organizational support to the VP Doha Hub – Ground Services and/or line manager, as well as the wider team. You will manage and evaluate administrative requests within the department to ensure compliance with corporate guidelines, including proposals, manpower movements (SRFs, interviews, SMAs), leave and duty travel requests, ticket‑rebate requests, and agency‑related queries or proposals.

Additionally you will support report preparation and handle special projects related to the department’s activities.

• Manage and co‑ordinate internal and external communications, including handling calls to the VP office.
• Independently manage correspondence with both internal and external parties, following guidelines set by the VP and Team Managers.
• Act as the first point of contact for internal and external queries, recording, filtering and communicating all matters to the VP Ground Services and taking follow‑up actions as needed.
• Serve as a link between the Ground Services department and other QR departments as well as external stakeholders.
• Provide administrative support to the VP Ground Services, including handling calls and mail, preparing documents and presentations, drafting communications, taking minutes, maintaining spreadsheets and databases, managing files and diaries, and completing general office tasks.
• Ensure that structures, standards, processes and tools defined by the company are in place and maintained.
• Assist in the maintenance and delivery of policies and procedures in the areas of human resources and health and safety as required by Management.
• Make travel and hotel accommodation arrangements in line with agreed guidelines and procedures.
• Support the Line Manager and the department in delivering planned projects within specified deadlines, including documentation, follow‑ups and task coordination.
• Plan, organise and prioritise tasks to meet deadlines, work with minimal supervision, and attend meetings to record minutes, manage administration and assist with reports.
• Maintain the highest standard of professional conduct at all times with clients and colleagues.
• Perform other related duties as assigned to ensure efficient and effective functioning of the work unit.

Requires a Bachelor's Degree with at least 3 years of relevant experience, or a High School/Vocational Qualification or Diploma with 4 years’ experience. Practical experience in a fast‑paced, multi‑tasking environment and the specific functional responsibilities of the role is also required.

• Excellent relationship and networking skills; command of English language.
• Proven commercial skills and business acumen.
• Ability to develop a strong network within QR.
• Strong decision‑making and problem‑solving skills.
• Excellent planning and time management.
• Highly computer literate in Microsoft Office (Word, Excel, Access, PowerPoint and Outlook).
• Ability to work independently, as well as part of a team.
• Attention to detail, including when under pressure.
• Ability to self‑organise, manage time, prioritise work and meet deadlines.
• Strong interpersonal and verbal communication skills.
• Teamwork and relationship building.
• Communication and influencing.
• Proactive and strategic planner.
• Solution‑focused.
• Exhibits integrity and honesty, gaining the confidence and respect of others.
• Calmness under pressure.
• Committed, enthusiastic and motivated.
• Willingness and desire to entertain new ideas and seize opportunities.
• Willingness to accept and encourage constructive challenges.

Our story started with four aircraft. Today we deliver excellence across 12 different businesses, growing fast, breaking records and setting trends that others follow. We don’t slow down by the fear of failure; instead we dare to achieve what’s never been done before. Whether you’re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story of spectacular growth and determination.

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