Admin Assistant - Acciona

Responsibilities

• Coordinate and administer the full bid and tender process from receipt to submission.
• Prepare, format, compile, and upload bid and tender documents in line with company instructions.
• Ensure accuracy, completeness, compliance, and consistency of all bid submissions.
• Control, manage, and archive bid documentation, including version control and naming conventions.
• Request, collect, and follow up on required bid inputs from internal departments.
• Maintain up-to-date standard company documents (licenses, certifications, CVs, policies, etc).
• Organize bid meetings, site visits, clarifications, and internal reviews.
• Communicate bid requirements, deadlines, and updates to relevant stakeholders.
• Liaise with clients or tender authorities on administrative matters with management approval.
• Support post-submission activities, clarifications, and contract handover documentation.
• Maintain bid libraries, templates, and historical records for future use.
• Ensure confidentiality and secure handling of commercial and sensitive bid information.
• Submit bid documents electronically or physically only after required internal approvals.
• Comply with company policies, quality management systems, and tender governance procedures.