Admin and Training Coordinator

Position: Admin and Training Coordinator / BLR WORLD

About BLR

BLR WORLD is an award-winning talent consultancy for the culture, entertainment and events sectors, enabling organisations to plan, staff and operate unique permanent and temporary visitor experiences with the very best people.

Our core services are HR Consultancy, Recruitment, Training, and Operations. We find brilliant people, create high performing teams, design environments and training to help them thrive, then manage them seamlessly on the ground. The result? One-of-a-kind experiences delivered by energised and enthusiastic teams, exceeding the highest standards.

About the role

As the Admin and Training Coordinator, you will play a vital role in supporting the day-to-day business operations and ensuring the efficient coordination of projects, trainings and administrative processes. This role requires a high level of organisation, a proactive and solutions-oriented mindset, and the ability to work both independently and collaboratively across departments.

You will be responsible for managing documentation, facilitating internal and external communications, coordinating training logistics and materials, and supporting financial processes. Your contribution will help maintain smooth operations, ensure consistent documentation and reporting, and support the successful planning and execution of projects, training programs and events.

Key Responsibilities Administrative & Operational Support

• Providing high-level administrative support to the Country Manager and wider team across ongoing projects and daily operations.
• Managing and maintaining all project documentation, attendance records, and training reports.
• Assisting with preparation and formatting of training materials, agendas, and evaluation forms.
• Supporting communication and coordination between internal teams, trainers, and the hotels.
• Tracking progress and ensuring timely follow-up on assigned tasks and deliverables.
• Organise and manage calendars, meetings, and team coordination, ensuring follow-up actions are captured and tracked.
• Prepare professional communications, including emails, meeting agendas, and minutes.
• Support the execution of internal processes, filing systems, and project workflows.
• Maintain shared drives and ensure proper storage and accessibility of key operational documents.

Communications & Stakeholder Engagement

• Support internal and external communications with clarity and professionalism.
• Liaise with stakeholders including clients, suppliers, finance teams, government bodies, and external partners.
• Draft and review professional correspondence, ensuring accuracy and alignment with the company’s tone and standards.

Support for Deliverables

• Assisting with preparation and organization of upcoming training rollouts under the QT contract.
• Maintaining visibility over project timelines and deliverables to ensure alignment with the approved plan.
• Providing administrative and operational support to ensure continuity and consistency across all remaining modules.

Finance Coordination

• Update and maintain financial tracking sheets, monitor training budgets, and reconcile expenses.
• Coordinate with the finance team to support invoice processing, purchase orders, payment documentation, and reporting.
• Assist in preparing and submitting financial summaries and reports related to training activities and operational projects.

Logistics & Scheduling

• Coordinating all logistical arrangements for the upcoming dry run, pilot, and refresher training sessions, including venue confirmations, set-up, and required materials.
• Managing participant lists, trainer schedules, and session calendars.
• Overseeing transportation, catering, and other on-site requirements to ensure smooth execution.

Training Coordination

• Support the planning and delivery of training sessions and events, including venue booking, participant registration, materials preparation, and logistics.
• Coordinate the collection and formatting of training content, manuals, presentations, and feedback forms.
• Maintain accurate records of participant attendance, evaluation results, and training reports.
• Provide on-site support for workshops and ensure smooth execution of all training-related activities.

Candidate Requirements

• Degree in Business Administration, Project Management, Operations, Human Resources, or a related field.
• Minimum of 1 year of experience in an administrative or coordination role (internship or entry-level experience considered).
• Proficiency in English;
  Arabic is an advantage.
• Strong organisational and multitasking skills with attention to detail.
• Ability to work independently and take initiative in a fast-paced, evolving environment.
• A flexible and service-oriented approach to supporting multiple stakeholders.

Soft Skills

• Excellent written and verbal communication skills.
• A proactive, solution-driven mindset with the ability to anticipate needs.
• Strong interpersonal skills and a collaborative spirit.
• High degree of professionalism, discretion, and integrity.

Hard Skills

• Proficiency in Microsoft Office Suite (Word,…