Office Manager - Residence

Position: Office Manager - Residence Life
The Residence Life Office Manager is responsible for the daily operation of the housing office located in Jackson Hall. Management of the housing office includes supervision of student employees and responsibility for daily administrative tasks.

Dodge City Community College is committed to a policy of non-discrimination in hiring and employment on the basis of race, color, religion, sex, age, disability, military status, ancestry or national origin.

Essential Functions

* To understand and commit to the Mission of the College- "Dodge City Community College provides a student-centered learning environment where students can achieve their educational, personal and career goals".

* Provide office support for the Director of Residence Life and all Residence Life professional staff.

* Assist in managing the electronic key card access system and food service database.

* Coordinate daily Residence Life office operations, maintain confidential student and personnel records, process housing applications, manage databases (including student information systems), and prepare assigned reports for the Director of Residence Life and Vice President of Student Services.

* Support housing mail services, including mail distribution and maintenance of mail service software.

* Serve as the primary point of contact for the office by answering and directing phone calls, assisting visitors, and providing tours as needed.

* Coordinate facility maintenance requests, manage office supply inventory, and arrange equipment repairs.

* Support enforcement of the Student Code of Conduct and housing policies and procedures.

* Assist with housing-related events such as conferences, enrollment activities, and special programs.

* Oversee Resident Assistant administrative functions, including office hours, meetings, rounds, and activities as directed.

* Process requisitions, purchase orders, and work orders while maintaining accurate records.

* Other duties as assigned by the Director of Residence Life and/or the Vice President of Student Services.

The above job description supersedes all previous descriptions. This description is intended to be a tool to describe the primary purpose of the job and the

Essential Functions and Responsibilities . The job description may not be inclusive of all duties and job responsibilities. Administration has the right to add to or change the job responsibilities to cover absences or relief to equalize peak work periods at any time.

Required Qualifications:

* High School diploma or GED

* Experience working with computer information systems

* Excellent written, verbal communication and organizational skills

* Accuracy in keyboarding and filing skills

* Willingness to work as a team member in a high traffic area

* Must maintain a valid drivers license

* Ability to maintain confidentiality and work well with students, peers and supervisors

Preferred Qualifications:

* Associate's Degree

* Minimum of three years Administrative Assistant or related experience in a higher education setting

* Ability to work with multiple projects simultaneously

* Previous experience with database management and Excel spreadsheets

Physical Requirements - With or Without Assistance:

* Ability to communicate clearly and precisely in written form and verbally

* Ability to sit/stand for extended periods of time

* Motor skills and dexterity to access campus locations

* Ability to occasionally lift up to 35lbs

* Ability to bend, stoop, and kneel as necessary to perform the responsibilities of this position

Supervisory Responsibilities:

* Student Employees

Building Assignment

* Residence Life Office - Jackson Hall