Secretary to Director of Career & Technical Education and Career Readiness Job Dickinson area,Texas USA,Administrative/Clerical

Position: Secretary to the Director of Career & Technical Education and Career Readiness
Position: Secretary to the Director of Career & Technical Education and Career Readiness

Campus:
Dickinson High School

Wage/Hour Status: Non-Exempt

Immediate Supervisor: CTE Director

Pay Grade: Per Compensation Manual

Days Employed: Per Compensation Manual

POSITION SUMMARY:

Ensure the efficient operation of the CTE Department
Provide clerical services to the CTE Department
Act as the receptionist at the CTE building

QUALIFICATIONS:

Education/Certification:

High School Diploma or GED

Special Knowledge/Skills:

Proficient in the use of personal computers and software to develop spreadsheets, databases, and word processing (Microsoft Office Products)
Proficient word processing and file maintenance skills
Proficient in the use of Skyward
Proficient in the use of Finance Plus Budget System
Effective organizational, communication, and interpersonal skills
Knowledge of accounting principles
Ability to create and maintain the CTE website
Ability to work with community members, parents, teachers

MAJOR RESPONSIBILITIES FOR THE CTE AND FINE ARTS DEPARTMENT:

Prepare written correspondence, forms, schedules, or reports using a personal computer
Prepare instructional materials, meeting agendas, and campus communication
Monitor and process personal time records, including leave requests and reports
Compile information and submit to the central office according to established deadlines
Maintain department calendar of events
Schedule meetings, appointments and maintain a calendar for directors
Assist students, teachers, and parents
Receive incoming calls, take reliable messages, and route them to appropriate staff
Maintain physical and computerized files, including mailing lists, student records, visitor logs, and office communication
Update handbooks, policy manuals, and other documents
Perform routine bookkeeping tasks, including simple arithmetic operations to maintain department budget records
Prepare and process purchase orders
Receive, store, and issue supplies and equipment
Prepare and make cash deposits for activity account(s)
Responsible for maintenance of activity checkbook(s) and ledger(s)
Assist with the coordination of faculty meetings, campus activities, district events
Assist with tracking student certifications data and add this data to the student information system
Assist with ensuring required vendors are on the approved vendor list; solicit vendors to complete bid packet
Assist with budget preparation for the department
Sort, distribute, or deliver mail and other documents
Maintain confidentiality
Promote positive public relations by creating/maintaining effective relationships with students, staff, parents and community members
Attend department training
Pay invoices
Order supplies, furniture, etc.
Create/process required paperwork for department consultants
Create/process travel for students
Create/process repair requests for equipment
Create/process truck rentals
Create/process teacher/director travel
Create/process purchase orders, request for payments, and requisition purchase orders
Follow up on packing slips/invoices for payment with teachers/directors
Call Vendors when there are invoice issues with backorders/missing invoices/packing slips
Ensure PSA/Vendor Packets are on file before teachers are given Purchase Orders
Assist with other duties as assigned

EQUIPMENT USED:

Personal computer, printer, copier, fax machine, and calculator

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Personal computer and peripherals; standard instructional equipment
Posture: Prolonged standing; frequent kneeling/squatting, bending/stooping, pushing/pulling, and twisting
Motion: Frequent walking
Lifting: Regular light lifting and carrying (less than 15 pounds); may lift and move items up to 45 lbs
Environment: Work inside, may work outside; regular exposure to noise
Mental Demands: Maintain emotional control under stress; work prolonged or irregular hours


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