Fiscal Assistant​/Finance Assistant​/Accounting Assistant

Fiscal Assistant / Finance Assistant / Accounting Assistant

Title: Fiscal Assistant / Finance Assistant / Accounting Assistant

Duration: 6+ Months

Pay rate: $26.00/hr on W-2 without benefits

Location: Diamond Bar, CA 91765

Shift timings: Tuesday - Friday, 7:00 a.m.

- 5:30 p.m.

BG/DT required: Yes

Candidates should be dependable, with responsible clerical accounting experience, and must possess the following:

• Experience with preparing and processing accounts payable invoices and other claims.
• Experience with reviewing and verifying invoices and other fiscal supporting documents for accuracy.
• Ability to reconcile and resolve invoice discrepancies.
• Ability to understand routine accounting transactions, and follow accounting practices and procedures.
• Knowledge of accounting, purchase orders, contracts or purchasing record keeping methods and techniques.
• Demonstrated ability to meet deadlines with accuracy and excellent attention to detail.
• Good communication skills, with ability to contact agency employees or vendors to obtain and/or clarify information concerning claims or payments; ability to maintain positive working relationships with others.
• Good organizational skills -- ability to stay organized and maintain files and record keeping systems for a large number of vendor accounts.

• Bachelor's degree in business math, accounting, finance, or other directly-related major.
• At least one year of full-time experience working in a financial or accounting environment; preferably at a public agency.
• Proficiency with People Soft Financial Systems or an equivalent automated accounting system, and Microsoft Office Suite (Excel, Access, Word, Outlook).
• Experience in processing, recording and maintaining a variety of fiscal and statistical records.

• Examine invoices and other supporting fiscal documents for payment requests, forms and other claims.
• Verifying payment approval to ensure invoices are properly authorized.
• Reviewing fund and account codes on the payment request forms and other claims.
• Obtaining and verifying tax forms and other associated forms related to the vendor setup.
• Performing data entry for vouchers and vendors set up in the accounting system.
• Verifying and calculating invoice amounts including credit memos and use and sale taxes.
• Contacts agency employees or vendors to obtain clarification on claims or payments.
• Scanning hard-copy records into the document management system, and performing queries to locate accounting records in the accounting and document management systems.
• Operates computers, typewriters, calculators, and a variety of automated data processing office equipment.