Sr. Events and Engagement Manager

The Senior Events and Engagement Manager provides strategic oversight and coordination of all internal and external engagements for organizational leadership. Acting as the primary advance and coordination lead, this role ensures every engagement is purposeful, well-prepared, and executed seamlessly.

Serving as the central point of alignment, the Senior Events and Engagement Manager anticipates needs, sets structure, maintains quality control, mitigates risk, and ensures each interaction reflects leadership priorities, organizational values, and brand standards. This role requires exceptional judgment, discretion, and relationship management in a high-trust environment.

• Oversee all internal and external engagements involving organizational leadership, including business meetings, community involvement, partner events, industry functions, and internal gatherings
• Provide high-level planning and coordination to ensure engagements are purposeful, well-prepared, and aligned with organizational priorities
• Develop and maintain engagement frameworks, timelines, and expectations for internal and external partners

• Provide oversight to ensure all logistical elements are appropriately planned, resourced, and assigned, including transportation, parking, security, credentials, media support, photography, and venue coordination
• Collaborate with internal teams and external vendors responsible for on-site execution to confirm readiness, alignment, and adherence to engagement standards
• Anticipate requirements and proactively identify and mitigate potential risks, issues, or gaps in planning

• Serve as the primary liaison between organizational leadership and internal teams, including Communications, Security, Facilities, Marketing, and Executive Administration - ensuring alignment, accountability, and clarity of expectations
• Lead collaboration with external stakeholders such as venues, community organizations, vendors, and partners to support seamless, high-quality engagements
• Establish and reinforce clear roles, responsibilities, timelines, and expectations across all parties

• Partner with Communications and other internal teams to oversee the development of briefing materials, agendas, background information, and talking points for engagements
• Ensure calendars, itineraries, and engagement records are accurate, up-to-date, and aligned with organizational priorities
• Ensure leadership is fully briefed, comfortable, and prepared for each engagement, with clear objectives, context, and expectations
• Capture key outcomes, notes, and follow-ups to maintain continuity, inform decision-making, and preserve institutional knowledge

• Manage sensitive information with the highest level of confidentiality and care
• Represent organizational leadership with professionalism, tact, and sound judgment
• Support long-term relationship building and trust with internal teams and external partners
• Maintain a calm, solutions-oriented presence in dynamic or high-pressure environments

• 5+ years of experience coordinating or overseeing executive- or leadership-level engagements, events, internal or external communications, or stakeholder relations
• Demonstrated ability to manage and coordinate complex logistics
• Strong organizational, interpersonal, and written communication skills
• High level of discretion and comfort working in a closely held, family-owned business environment

• Experience supporting senior leadership in high-profile or high-stakes environments
• Familiarity with VIP and stakeholder engagement protocols, including corporate, community, or private enterprise settings
• Exposure to complex organizational structures and cross-functional collaboration, with the ability to navigate diverse internal and external stakeholders
• Core Competencies

• Relationship, Stakeholder & Influence Management
• Discretion & Sound Judgment
• Proactive Problem-Solving & Risk Mitigation