Legal Secretary

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Sphera Search’s Professional Support Division is recruiting for an experienced and detail-oriented Legal Secretary on behalf of an established law firm in the Detroit area. This position supports attorneys in a transactional and estate planning practice, with responsibilities spanning business formations, real estate transactions, estate planning, and probate administration. This firm is offering a strong compensation package as well as a welcoming environment.

Key Responsibilities

• Attorney Support
• Prepare professional correspondence and memoranda
• Transcribe dictation and manage attorney calendars and appointments
• Legal Document Preparation
• Draft legal documents using templates and attorney guidance, including those related to business formations, real estate transactions, estate plans, and probate matters
• File & Workflow Management
• Organize and maintain physical and digital case files
• Track deadlines and coordinate attorney workflow to ensure timely task completion
• Client Communication
• Serve as a point of contact for clients, providing updates and managing inquiries
• Communicate professionally with opposing counsel, court staff, and related parties
• Court Coordination
• File documents (primarily in probate court)
• Manage docketing of court dates, hearings, and related deadlines
• Administrative Support
• Answer phones, assist support staff, and help manage office supplies and client document binder materials
• Perform accurate timekeeping and data entry for billing purposes

Required Qualifications

• High school diploma or equivalent (Associate’s degree or relevant certification preferred)
• 2+ years of experience as a legal secretary or legal administrative assistant in a transactional or estate planning practice
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills, attention to detail, and the ability to prioritize and multitask
• Excellent written and verbal communication skills
• Knowledge of legal terminology and ability to maintain confidentiality
• Ability to work independently and collaboratively

Preferred Skills

• Experience with e-filing procedures for probate courts
• Familiarity with probate and estate administration processes
• Knowledge of Hot Docs or similar legal document automation tools

To Apply

Interested candidates should apply directly via Linked In

• Seniority level Associate

• Employment type
  
  Full-time

• Job function Legal
• Industries Legal Services

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