Legal Secretary; Troy

Overview

Transcribe and prepare correspondence, memoranda, and other legal documents from written and oral drafts. Input attorney's time and ensure timesheets are delivered timely. Process bills; proof billing sheets; review and edit bills; assist attorneys with tracking client invoices, payments, and unique billing arrangements. Set up and maintain client and firm files; manage daily mail; request conflict of interest checks; maintain respective attorney calendars and deadline reminder systems.

• 4‑6 years of legal secretarial experience supporting senior level management, preferably in more than one practice area such as litigation and corporate.
• Ability to transcribe legal documents, correspondence and reports from rough drafts or dictation proficiently and accurately.
• Possess excellent proofreading abilities for law office correspondence and legal case matters, and the ability to perform non‑complex arithmetic calculations when verifying calculations on forms and documents.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Possess excellent interpersonal skills – one who can communicate effectively in a courteous and diplomatic fashion as you will service and partner with a diverse group of clients, attorneys and staff.
• Finalize, file, and prepare pleadings for service in State, Federal, and Appellate Courts (including e‑filing and e‑service).
• Draft and proof simple pleadings and correspondence, as directed.
• Contact clients, courts, counsel, experts, witnesses, etc. via phone, e‑mail, and/or correspondence to act as a liaison in scheduling/coordinating meetings, depositions, etc.
• Maintain good public relations with clients; observe confidentiality of attorney‑client relationship.
• Work with junior and senior level attorneys in a variety of practices.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.