Manager, Finance and Administration, Student Auxiliary Services; SAS

Overview

Wayne State University is searching for an experienced Manager, Finance and Administration, Student Auxiliary Services (SAS) at its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Job Purpose

Essential functions (job duties):
Assist the Director, Business Affairs, in managing the financial and administrative activities of the Student Auxiliary Services division.

• Essential Functions:
  
  (Essential functions are the primary duties/major job responsibilities that an employee must be able to perform, with or without reasonable accommodation. The essential functions are listed in order of importance.)
• Manage, plan, and maintain all unit budgets in accordance with allocation provisions, budget policy, and regulations for all fund types including revenues, scholarship, endowment funds, and sponsored programs. Assist with the development of short and long-term strategic plans. Prepare projections or forecasts of expenses in comparison to budget categories/line items to avoid deficits, optimize use of available funds, and adhere to approved budget parameters (25%).
• Provide financial reporting information for areas of responsibility to assist management in their planning and decision making. Develop detailed statistical analyses and reports outlining fiscal activities. Use systems to analyze, interpret, and report on data. Develop and generate reports for management and sponsoring agencies (20%).
• Maintain internal control systems to assure integrity of financial transactions to prevent errors, omissions, and possible fraudulent activity. Monitor, identify, and reconcile all aspects of financial compliance with department and University policy. Develop and monitor administrative policies and procedures (15%).
• Manage and provide direct supervision to staff. Recruit, hire, train, direct daily activities, discipline, and develop staff to ensure accurate and timely customer service and service delivery. Ensure transactions for all academic and non-academic personnel within the assigned units are performed in compliance with university policy and procedure (10%).
• Manage HR/Payroll functions, including creation and/or approval of Electronic Personnel Action Forms and Position Action Requests. Reconcile Human Resource Management System to Financial Management System (10%).
• Manage, track, and maintain maintenance contract renewals. Coordinate vendor renewal and price quotation process for hardware and software maintenance contracts, which may include cost negotiations with vendors. Participate in the review and authorization of purchase requisitions and procurement card transactions, ensuring timely and accurate processing and compliance with department and University policy (15%).
• Performs other related duties as assigned (5%).

Job

Reports To:

Director

Leadership Accountability: Implements operating plans

Supervisory Accountability: Supervises associates below supervisory level

Organizational Accountability: Manages work group within a sub-unit of a department

Financial Accountability: Approves expenditures

Customer Accountability: Interfaces with customers outside the S/C/D

Freedom To Act: Subject to general input from supervisor

Unique duties

MINIMUM QUALIFICATIONS

Education

Bachelor's degree or equivalent combination of education and/or experience, supplemented by coursework in business administration, accounting, or related field.

Experience

• Specialist (minimum 5 years of job-related experience)
• Three to five years direct experience in a higher-level financial reporting/accounting/finance position, preferably in an academic setting.
• Comprehensive understanding of accounting/finance principles and practices.
• Experience working in a fast-paced, high-demand environment.
• High level of proficiency with university computing systems, including Banner FMS & HRMS, COGNOS, and Hyperion. Experience with personnel processing preferred.
• Previous Supervisory Experience Preferred. Experience with procurement/accounts-payable processes preferred.

Knowledge, Skills, And Abilities

• Fiscal: Proven ability to budget and account for revenues and expenditures, reconcile accounts, provide reports and projections, and analyze and present financial information.
• Organizational: Ability to plan and manage multiple project responsibilities, meet deadlines, work under pressure, and function independently. Identifies and resolves problems in a timely manner.
• Communication: Excellent oral and written communication skills.
• Goal Setting: Successful ability to define realistic/specific goals and objectives and to engage staff in adopting and achieving new standards of performance…