Video Distribution Coordinator

Video Distribution Coordinator

Hogarth, a global content production company, is seeking a Video Distribution Coordinator to manage broadcast traffic and ensure accurate airing of creative content across national and regional channels.

We adopt a hybrid approach, with teams working from the office around four days a week. Flexibility is discussed with the hiring team during the interview process.

• Ensure the accurate and timely distribution of creative content via Extreme Reach based on account direction, media buys, and one‑off requests.
• Create and send traffic instructions as needed via Mediaocean, noting any special instructions from the account team.
• Request creative rotation from the account team as needed, based on product, estimate, and market.
• Serve as the central communication link between media, production, and account teams, as well as external network personnel, to align on deadlines and material availability.
• Proactively coordinate with asset management, creative, talent, and rights licensing to ensure all assets are available and valid for use.
• Issue and maintain ad codes via the Ad‑ and report on talent use for all trafficked creative.
• Manage financial and administrative tasks with a high degree of integrity, including creating purchase orders, processing invoices, and approving close alerts.
• Actively monitor budgets for production jobs and inform the account team when project estimates need to be revised.
• Establish and maintain strong professional relationships, working with disciplines like ad operations and content management to share best practices and streamline processes.
• Maintain and support all company standards as specified within the quality management system.
• Perform other duties and projects as assigned with a reliable and positive attitude.

• Strong communication and organizational skills.
• Agency experience preferred; a background in billing is helpful but not required.
• Demonstrated ability to work under pressure, multitask effectively, and collaborate with a team to ensure timely responses.
• Proficiency with the Microsoft Office suite is required.
• Experience with Mediaocean (Spot/National Toolkits), Extreme Reach, Ricochet billing system, or other relevant software is highly preferred but not required.

• Seniority level: Entry level
• Employment type: Full‑time
• Job function: Advertising, Production, and Marketing
• Industries: Media Production, Broadcast Media Production and Distribution, and Advertising Services

WPP is an equal‑opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.