Records Technician

$17.41/hour - depending on qualifications:
Full-Time + employer-paid benefits package (medical, dental, vision, life, paid time off, retirement)

Job Title: Records Technician

Department: City Clerk

FLSA Status: Non‑Exempt

This is a responsible position that promotes the efficient, effective and economical management of public records. Ensure proper records management and records information is available when and where it is needed, in an organized and efficient manner and is stored in an appropriate environment.

• Responsible for all city records such as ordinances, resolutions, contracts, agreements, leases, deeds, meeting minutes, general correspondence, etc.
• Maintains knowledge of public records retention rules and regulations; maintains all records in a complete, orderly, and accessible manner.
• Performs research and retrieval of records.
• Prepares and responds promptly and in a courteous manner to all public records requests, both external and internal.
• Responsible for all records management, both hard copy and electronic (Laserfiche), to ensure the proper retention, retrieval, and destruction of records according to all federal, state, and local requirements.
• Operates various types of equipment, such as computer scanning equipment, addressographs, mimeographs, optical character readers, and bar‑code sorters.
• Interprets and applies state retention schedules to the city’s archival documents.
• Maintains completeness, integrity and custody of documents, maps, plats, and files received into the City Clerk’s Office, regardless of format and to include paper, electronic, and audio/visual.
• Identifies records eligible for destruction and schedules such destruction.
• Assists other departments with packing methods and regulatory requirements for storage or retention.
• Provides notary and/or witness services as requested or required.
• Assists other staff in order to ensure compliance with the policies, procedures, and practices of records management program.
• Attends classes/webinars to keep current on Florida record management laws.
• Provides administrative and clerical support as needed.
• Performs other related duties as assigned.

Supervision of other city employees is not required of this position.

High School Diploma and one (1) year of work experience involving record management field or document and inventory control.

Valid driver’s license required. Public Notary certification desired.

None.

• Knowledge of filing systems (alpha/numeric).
• Knowledge of state and local policies regarding records management and governing the release of information.
• Knowledge of the technical aspects of document imaging/scanning.
• Knowledge of Laserfiche™ software.
• Skill in the use of small office equipment, including copy machines or multi‑line telephone systems.
• Skill in using computers for data entry.
• Skill in using computers for word processing and/or accounting purposes.
• Skill in the creation of spreadsheets or automated record‑keeping system(s).
• Ability to read a variety of professional, technical and administrative documentation, directions, instructions, methods and procedures.
• Ability to produce reports with proper format, punctuation, spelling and grammar, using all parts of speech.
• Ability to learn and understand subject matter principles and techniques.
• Ability to interpret statutory regulations in order to ensure compliance.
• Ability to acquire and expound knowledge of topics related to primary occupation.
• Ability to utilize mathematical formulas; add and subtract, multiply and divide totals; determine percentages; and determine time and weight and interpret same as may be appropriate.
• Ability to inspect items for proper length, width and shape.
• Ability to differentiate colors and shades of color.
• Ability to interact with people (staff, supervisors, general public and elected officials) beyond giving and receiving instructions to include tactfully mediating conflicts and achieving positive results.
• Ability to perform under minimal stress when confronted with an…