Provider Relations & Recruitment Specialist

Description

About Us:

At Orthodontic Experts, we are passionate about delivering exceptional patient care and advancing the standard of orthodontic excellence. With 32 locations across the greater Chicagoland area, Wisconsin, Indiana, and Indianapolis, and more on the way, we are a rapidly growing organization committed to transforming smiles and changing lives.

We are seeking dedicated team members who share our commitment to high-quality care and who embody our Core Values:

• Accountability
• Continuous Improvement
• Inclusion
• Integrity
• Respect
• Teamwork
• Transparency

If you’re looking to grow your career with a purpose-driven, patient-centered organization, please apply with us.

The Provider Recruiter is responsible for sourcing, attracting, and securing top-tier orthodontists to join a growing Orthodontic Service Organization (DSO). This role requires a strong background in healthcare or executive recruiting, and the ability to build meaningful relationships with both candidate providers and current doctors within the organization. The recruiter will serve as a liaison to existing orthodontists, supporting engagement, communication, and retention across the network.

This is a strategic, high-impact role critical to the organization’s clinical growth and practice expansion initiatives.

• Develop and execute comprehensive recruitment strategies to identify and attract orthodontists, pediatric dentists, and other dental professionals for current openings, new locations, and future pipeline needs.
• Utilize multiple sourcing channels—including networking, referrals, associations, school partnerships, job boards, events, and social media—to generate qualified candidates.
• Manage the full recruitment lifecycle: sourcing, screening, interviewing, coordinating clinical interviews, reference checks, and offer negotiation.
• Maintain strong knowledge of the orthodontic labor market, competitive landscape, and hiring trends.

• Build long-term relationships with orthodontic residents and dental program directors to support early talent initiatives.
• Maintain an active database of potential orthodontist, pediatric and general dentist candidates for future opportunities.
• Attend career fairs, residency events, conferences, and professional meetings to represent the OE brand.

• Serve as a trusted liaison between the organization and current doctors, supporting communication, engagement, retention, and satisfaction.
• Conduct regular check-ins with active orthodontists to understand their needs, career goals, and any concerns.
• Partner with Operations and Executive Leadership to ensure positive doctor experiences and smooth onboarding.
• Address issues or escalations proactively and coordinate solutions with internal departments.

• Present opportunities and compensation packages effectively, ensuring alignment with candidate expectations and organizational compensation structures.
• Coordinate all aspects of the doctor hiring process, including credentialing, contracts, and onboarding.
• Ensure new doctors are well-supported during their transition and first months of practice, including in-person visits to clinics.

• Represent the Orthodontic Experts’ mission, values, and culture to attract highly skilled clinicians.
• Collaborate with marketing to develop targeted recruitment materials and campaigns.
• Promote the organization’s reputation as a premier employer for orthodontic professionals.

• Track recruitment activities, candidate progress, and hiring data through the applicant tracking system (ATS).
• Report on key recruiting KPIs, including time-to-fill, candidate pipeline strength, offer acceptance rate, and retention indicators.
• Provide insights to leadership to improve recruitment strategy and forecasting.

• Provide high-level professional verbal and written communication in all interactions.
• Work independently while managing multiple tasks and priorities.
• Travel…