Marketing Coordinator

Category: Staff |
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Department: President's Office |
Locations: Des Plaines, IL |
Posted: Feb 13, 2026 |
Closes: Mar 14, 2026 - 11:59 PM EDT |
Type: Full Time Staff |
Position : 197268

Educate. Empower. Transform

At Oakton College, we know education changes lives - and that starts with the people who make it happen. For more than 50 years, we've built a welcoming and inclusive community where students from all backgrounds and experiences thrive.

We're looking for passionate educators, professionals and leaders to join our team. Whether in the classroom, student support, or behind the scenes, your talents and expertise will make a difference and shape the future.

We provide dynamic learning environments that empower students and employees alike with campuses in Des Plaines and Skokie and a Health Careers Education Center in Evanston.

As a proud institution accredited by the Higher Learning Commission, Oakton is more than a college - it's a place where innovation, equity and lifelong learning drive everything we do. We value diverse perspectives and embrace new ideas and are dedicated to fostering an inclusive and student-centered culture.

Under supervision from the Director of Marketing, this position is an integral member of a fast-moving team and is responsible for various functions that support the marketing and communications department, including complex project coordination, budget support, and expenditure processing, and is a department liaison. Coordinates projects between staff, internal departments, and vendors, reports on projects and marketing initiatives to leadership and team, and advocates for the marketing and communications team and the institution's brand.

The Marketing Coordinator role is a highly collaborative, operations-focused position. The person in this role plays a key part in keeping marketing projects moving forward by coordinating requests, supporting teams and partners, managing details, and ensuring clear communication across the college.

• Serve as the initial point of contact for the department. Direct visitors while assessing the relative importance of each, handle phone calls, coordinate meetings and scheduling, relay messages, departmental email account/s, provide requested information, prioritize and distribute mail for the content marketing, web and digital strategy, design and creative services and the communication teams.
• Collaborate with appropriate team members and stakeholders to ensure the accuracy of project information and timely project completion; provide information on the complexities involved, address problematic issues of uncompleted projects, and recommend necessary adjustments.
• Coordinate, support, and provide oversight to the department's project management system, Lytho, or similar tools. Collaborates with the department to ensure project statuses are accurate and up to date, reporting, and helps the team to grow with the system.
• Implement and maintain project tracking methods, and provide regular reports and updates to the team.
• Serve as project lead for unassigned and general marketing projects and requests, from intake to project completion, including promotional item ordering process.
• Support the team and campus community in utilizing Canva and similar design tools while ensuring the campus community follows the college's brand standards.
• Assist with preparing and monitoring departmental budgets. Process and prepare direct pay vouchers, invoices, purchase requisitions, travel requests and reimbursement, budget adjustments and transfers, credit card payments, reports, work orders and service arrangements, central stores orders and related. Including ordering departmental supplies and inventory, processing memberships, etc.
• Coordinate with vendors, departments and internal offices such as procurement, accounts payable, receiving and facilities on project coordination and planning, requisition processing, bid specifications, design or technical assistance, and prepare projects for press and delivery as needed. Write and coordinate…