EHS Systems Specialist

Apply for the EHS Systems Specialist role at HNI Corporation
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HNI Corporation is a global family of brands for the workplace and home dedicated to enhancing the spaces where we live, work, and gather. We pride ourselves on fostering an environment where we make a positive impact on others, upholding our beliefs in integrity, inclusion and belonging.

The EHS Systems Specialist supports the administration, maintenance, and continuous improvement of HNI’s Environmental Health & Safety (EHS) systems and digital tools. This role ensures that key EHS platforms—including incident management systems, audit tools, training systems, and document control repositories—operate effectively to support safety compliance, injury prevention, and regulatory reporting across HNI’s enterprise and manufacturing subsidiaries.

• Administer and support HNI’s EHS software platforms (e.g., incident management, audit tools, ergonomics software, compliance systems, SDS/document repositories).
• Configure workflows, forms, fields, and permissions within EHS systems to align with corporate standards, regulatory requirements, and site needs.
• Manage user accounts, permissions, system access, and data security across EHS platforms.
• Coordinate with IT and vendors on system upgrades, enhancements, integrations, and troubleshooting.
• Maintain documentation for system policies, configurations, and standard operating procedures.

• Monitor system data quality and perform regular audits to ensure accurate incident reporting, corrective action tracking, and compliance documentation.
• Build and maintain dashboards or reports for leading and lagging indicators, safety trends, and KPIs.
• Analyze EHS data to identify patterns, recurring issues, or opportunities for improvement; share findings with Corporate Safety and site leaders.
• Support regulatory reporting requirements by ensuring accurate data entry and timely information submission.

• Provide day-to-day user support to EHS personnel, supervisors, and employees using safety systems.
• Create job aids, reference guides, training materials, and release notes for system updates.
• Deliver user training (onsite or virtual) to improve system adoption and data entry accuracy.
• Support integration between EHS systems and Learning Management Systems (LMS), HRIS, or IT enterprise systems as needed.

• Partner with Corporate Safety to improve EHS processes supported by digital tools.
• Participate in testing and validation for new features, system improvements, and configuration changes.
• Support continuous improvement initiatives related to safety culture, risk reduction, and regulatory compliance.
• Serve as a liaison between Corporate Safety, IT, site-level EHS professionals, and external software vendors.

• Associate’s degree in Environmental Health & Safety, Information Systems, Business, or related field;
  Bachelor’s degree preferred.
• 4+ years of experience supporting EHS systems, EHS compliance programs, or safety technology tools.
• Experience administering or supporting EHS platforms such as Enablon, Cority, Intelex, Gensuite, Velocity
  
  EHS, Sphera, or similar systems.
• Working knowledge of OSHA regulations, incident management, audits/inspections, and corrective action processes.
• Strong technical aptitude, including experience with Microsoft Office tools and basic reporting/data analysis.

• Experience with system integrations (LMS, HRIS, ERP).
• Background in a manufacturing, industrial, or multi‑site operational environment.
• Familiarity with ISO 45001, OSHA VPP, or other EHS management system frameworks.
• Experience using data visualization tools such as Power BI, Tableau, or Qlik.

• Excellent critical thinking, analytical and problem‑solving skills
• Strong written and verbal communication abilities with diverse stakeholders
• Proficiency in Microsoft Office Suite and safety/EHS software
• Detail‑oriented with strong organizational and time‑management skills
• High level of integrity
• Strong safety awareness
• Collaborative…