Finance Coordinator

Job Description

General Responsibilities:

Responsible for coordinating the accuracy and timely invoicing and financial aspects for an engineering consulting firm.

• Under general supervision, perform a variety of routine and non-routine moderately complex billing functions. Prepare timely and accurate billing for designated projects in accordance with contractual agreements, accounting standards, internal controls, and within defined billing cycles or client deadlines, ensuring that all billing is internally approved and sent to clients on schedule, attaching all necessary backup.
• Review and verify proposals/contracts to ensure accurate and complete project registrations. Validate billing requirements, budgets, rates, due dates, tasks, payment terms, contract numbers and basic services provided, making updates in the project registration and affiliated systems as required.
• Prepare and submit final invoice packages, including cover pages, applications for payment, lien waivers, and other applicable backup. Distribute invoices to external clients through various distribution platforms , mail, email, and client portal uploads.
• Perform routine collections efforts which could include phone calls or emails. May communicate with clients regarding past due invoices.
• Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
• Perform other duties as assigned.

• High school diploma or equivalent.
• Minimum 3 years’ relevant experience.