Administrative Assistant

Job Description

The Iowa Racing and Gaming Commission (IRGC) is seeking a highly motivated, skilled, solution-oriented, and enthusiastic individual to join as an Administrative Assistant in our main commission office at 6200 Park Ave Des Moines, IA 50321. This is a 40-hour-per-week role with full-time benefits, Monday–Friday standard office hours, and some travel required.

IRGC’s mission is to administer the laws and rules for gambling and wagering in Iowa in order to ensure the integrity of licensees and their operations, maintain public confidence in regulated gambling and wagering activities in Iowa, and promote economic development for the citizens of Iowa.

We are looking for a dedicated professional who is reliable, detail-oriented, and proactive. The successful candidate will demonstrate strong organizational skills, the ability to handle sensitive information with discretion, and a positive attitude. If you thrive in a fast-paced environment and are eager to contribute to our team, we encourage you to apply.

• Clerical procedures, including word processing, managing files and records, designing forms, and other office procedures and terminology.
• Great attention to detail and a high level of organizational skill.
• Excellent written and oral communication skills.
• Comfort with responding to a high volume of inquiries and prioritizing clerical work.
• Experience working with diverse populations in a team environment.
• Commitment to providing a high-quality service.
• Displays high standards of professional and ethical conduct.

• Assist program coordinator with administrative rules, legislative proposals, policies and procedures.
• May represent program manager in meetings or making presentations as needed.
• Prepare training schedules and travel, monitoring and staying within program budget.
• Draft presentation materials.
• Draft, maintain, and update forms.
• Gather data from other states and compare with Iowa.
• Prepare data summaries, graphs, and charts for use in reports and speaking engagements.
• Provide information, interpret and explain rules/policies/regulations.
• Prepare or preaudit weekly wire deposits.
• Prepare or preaudit deposits for licensing fees and fines.
• Verify deposits.
• Track and prepare reports of fees received year-to-date and yearly.
• Receive self-reports from licensees on criminal or disciplinary proceedings.
• Make travel and hotel arrangements, create the agenda, and send out submission deadlines for the commission meetings.
• Attend commission meetings, take notes and prepare minutes.

• Robust benefits, including excellent health, dental, life and vision insurance.
• Generous paid time off, including vacation, paid holidays, and sick leave accrual.
• Opportunities for professional development.
• Flexible Spending Accounts for medical and dependent care.
• Iowa Public Employee Retirement System (IPERS) Retirement Package.
• Optional 401A plan with employer contribution.
• Retirement Investors Club (Employer Sponsored Retirement Plan).
• Employee Assistance Program for support when you need it most.
• Employee Discount Programs from a variety of vendors (vision, cellular, fitness, and more).
• Background check required.

The State of Iowa participates in E-Verify. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees—without requiring them to join a labor organization.

• Graduation from an accredited four-year college or university with a bachelor's degree in any field, and one year of full-time administrative support experience (e.g., screening visitors and callers; opening/distributing mail, typing/proofing documents, letters, and reports; organizing files; scheduling meetings/appointments; arranging travel; processing travel claims; ordering supplies/equipment), or one year of technical support work (e.g., budget determination, personnel and equipment needs, data compilation/evaluation, regulatory compliance, records evaluation).
• A total of five years of education and/or full-time experience where thirty semester hours of accredited college or university coursework equals one year of full-time experience.
• Current, continuous experience in the state executive branch that includes at least 12 months of full-time work as an Administrative Assistant.

For additional information, please view the job description.