Executive Assistant

We are seeking a reliable, detail-oriented Executive Assistant to support our Owner/President and Vice President. This is a part-time, hourly, hybrid role that is primarily in-office and plays a key part in keeping leadership organized, informed, and operating efficiently.

The ideal candidate is highly organized, proactive, comfortable handling a variety of tasks, and understands the importance of discretion and follow-through. This role includes a mix of executive administrative support and occasional logistical or errand-based tasks.

Responsibilities

• Manage calendars, scheduling, and meeting coordination for company leadership
• Assist with email organization, correspondence, and follow-ups
• Help prepare reports, documents, and internal materials
• Coordinate travel arrangements and itineraries
• Provide general administrative and organizational support to leadership
• Assist with basic tech needs (file organization, document formatting, system navigation)
• Help organize digital files, shared drives, and internal systems
• Support recurring administrative processes and reporting needs
• Assist with occasional local errands for the Owner/President (e.g., picking up lunch, returning packages, coordinating pickups/drop-offs)
• Support time-sensitive tasks that help leadership stay focused on higher-level work

Qualifications

• Prior experience in an administrative, executive assistant, or office support role preferred
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Comfortable handling confidential information with discretion
• Proficient with common office tools (Google Workspace or Microsoft Office)
• Ability to manage multiple tasks, prioritize effectively, and work independently
• Reliable transportation and ability to complete local errands as needed

Work Schedule & Location

• Part-time, hourly position
• Tuesday–Thursday, approximately 6–8 hours per day
• Hybrid role, but primarily in-office in Urbandale, Iowa
• Opportunity for additional hours as business needs evolve

Compensation & Growth

• $18-24 per hour, depending on experience
• Opportunity to grow responsibilities and hours over time
• Exposure to executive-level operations and decision-making

Who This Role Is a Great Fit For

• Someone who enjoys variety and supporting others
• A highly organized self-starter who takes pride in follow-through
• A professional who values flexibility but thrives in a structured environment

Apply Here