Assistant to Dean​/Associate Deans of Academics

Assistant to the Dean/Associate Deans of Academics

Contract Period: Full-time, Full-year position, 40 hours/week, non-exempt

Supervisors: Dean of Academics

Qualifications: A.S. or A.A. in a related field with 3-5 years of experience preferred or equivalent combination of education and work experience; excellent communication and interpersonal skills; strong executive functioning and organizational skills; strong skills in Google Workspace; ability to preserve confidentiality; initiative; positive attitude; ability to work as a team player; follow-through.

• Coordinate and organize dean/associate deans of academics, the sending district meetings and orientation events.
• Assist the dean/associate deans of academics in the course catalog preparation.
• Prepare communications/reports, etc., as assigned.
• Assist and coordinate the state testing process with materials processing and notifications to test proctors, teachers, and students.
• Make decisions and problem-solve in an active office environment.
• Communicate effectively with associate deans of academics, teachers, students, guardians, and the outside public.
• Process, track, and document evidence/paperwork for field trips, department meetings, NHED waivers, workshops, professional learning hours, etc.
• Process orders/payments and monitor the dean/associate dean of academics' budgets.
• Manage calendar and appointments for the dean of academics and the shared associate deans of academics’ calendars.
• Schedule mini-observation and post-observation face-to-face meetings for the dean of academics.
• Assist associate deans with department-specific projects.
• Complete mandatory annual training and attend required workshops.
• Additional duties as assigned by the Dean/Associate Deans of Academics.

The office will be located in the Media Center and will oversee student supervision from 6:45 a.m. to 2:00 p.m., excluding lunch periods. Duties include managing student sign-in and sign-out procedures and monitoring student behavior. The role also involves building and maintaining positive, professional working relationships with Pinkerton employees.