Payroll and HR Administrator

Job Title:

Payroll and P&C Administrator
Job Family: P&C
Report To:
Payroll and Compensation Specialist

About the Role

We are looking for a highly organised Payroll and People & Culture (P&C) Administrator to support our payroll cycles, employee benefits, and general P&C administration. This is a great opportunity for someone with strong payroll knowledge, excellent attention to detail, and a passion for delivering accurate and efficient people processes.

Key Responsibilities

Payroll

Support the accurate and timely processing of payroll across multiple legal entities.
Prepare payroll data including pay elements, deductions, adjustments, and statutory payments.
Carry out payroll calculations in line with company policy and statutory requirements.
Maintain knowledge of employee pay arrangements, including variations from TUPE transfers.
Assist with year‑end activities (e.g., P60s) and ad‑hoc payments such as merit or incentive awards.
Support payroll audits, ensuring compliance, accuracy, and data integrity.
Prepare payroll reports for Payroll and Finance teams (tax, pensions, benefits, deductions).
Identify and escalate errors, process gaps, or system issues to support continuous improvement.

Benefits Administration

Provide administrative support for company benefits: pensions, life assurance, private medical insurance, etc.
Act as the first point of contact for routine employee benefits queries.
Manage benefits processes for starters, leavers, and employee changes.
Support annual benefits activities such as enrolment and re‑enrolment.
Maintain accurate benefits records and produce data/reports for audits and policy updates.

People & Culture Administration

Manage employee vetting processes (DBS and BS7858 where required) via the Staff Vetting Portal.
Add new starters to the vetting system weekly and monitor their progress.
Audit vetting applications for compliance and completeness.
Record vetting outcomes and securely maintain relevant documentation.
Support reference checks and onboarding administration.
Maintain accurate P&C records in line with data protection requirements.

This list is not exhaustive - additional duties may be assigned in line with the scope of the role.

Skills, Experience & Qualifications

Strong knowledge of UK payroll rules and compliance requirements.
Payroll/Bookkeeping qualification (Level 3 NVQ or equivalent).
3-5 years' payroll or payroll‑related experience.
High level of accuracy and strong numerical skills.
Ability to follow established processes and resolve payroll/benefits queries.
Excellent communication skills and ability to handle sensitive information discreetly.
Experience using payroll systems (ADP, Moore Pay preferred).
Proficient with MS Excel, Word, PowerPoint, Outlook (Canva advantageous).
Highly organised, adaptable, and motivated with a can‑do attitude.
Payroll Compliance Practitioner Certification (advantage).

Why Join Us?

BGIS is an equal‑opportunity employer. We value diversity and welcome applications from all backgrounds. If you require adjustments during the recruitment process, please contact askHR - we will support you based on your individual needs