Front Desk Administrative Assistant

Overview

Job Function: To provide administrative support to the Vice Principal, Administration and the operations of the school. In addition, use skills to maintain a professional and organized work environment.

• Maintain the highest level of work ethic, adherence to school policies and procedures, and objectives.
• Maintain the highest level of confidentiality. Does not communicate confidential employee/ student information to others.
• Provide general support to the Vice Principal, Administration and school staff as requested.
• Responsible for greeting visitors, as well as ensure they have proper identification to enter the building,
• Providing them with any amenities required and notifying staff of their arrival in a professional manner.
• Responsible for maintaining an organized, clean and neat front office area. Ensure all paperwork is organized, easily located and digitized when appropriate.
• Ensure front lobby is neat and presentable for visitors.
• Responsible for triaging and forwarding all calls in a professional manner and forwarding to the appropriate party in a timely manner or taking messages as needed.
• Responsible for organizing and maintaining daily staff and student attendance and assisting with coverage.
• Scan and send a copy of the daily attendance sheet to HR.
• Responsible for copying and distributing memos, letters, field trip permission slips, etc. in a collaboration with administration and teachers for both staff and students.
• Assist parents in the use of the parent portal for document use.
• Responsible for maintaining sign-in procedures and compliance with the Raptor system.
• Performs other duties within the scope of his/her employment, assisting staff with room reservations, managing school wide calendar and the Vice Principal's calendar.
• Responsible for fire drill attendance.
• First responder in missing student procedure.
• Collaborates with custodial staff to prepare for special events, etc.
• Send staff-wide emails, with permission from administration.
• Maintains paperwork for Business Office.
• Disseminates forms to the proper administration for signature.
• Responsible for processing and documenting staff time-off requests through the ADP system.
• Performs other duties within the scope of his/her employment as may be assigned.