Theatrical Services Assistant

Job Title:

Theatrical Services Assistant

Facility:
Denver Arts & Venues

Department:
Theatrical Services

Reports To:

Theatrical Services Manager

Supervises:
None

FLSA Status:
Hourly, Non-Exempt

• $500 Signing Bonus after 30 days of service and an additional $500 bonus upon 90 days of service!
• Generous Paid Time Off and Holiday Pay
• Health, dental, vision insurance, eligible upon hire
• 401(k) investment plan, with an employer match of up to 4%
• Healthcare reimbursement and flexible spending plans
• Employer-paid and supplemental life insurance
• Short- and long-term disability insurance available
• Tuition reimbursement program (salaried employees after working full time for at least one year)
• Employee assistance program

Compensation: Compensation is dependent on experience. The base rate for this position ranges from $23.25 - $25.00 /hourly.

Provide administrative support to Theatrical Services (TS) Management. Assist with all on site duties related to payroll, estimates and labor supervision specific to Stagehand labor for the Division of Arts & Venues including Red Rocks, the Denver Coliseum, and the Denver Performing Arts Complex.

• Schedule needs to be flexible in order to be the onsite rep at multiple venues for load in and load outs.
• Comfortable with communication with stagehands, clients and promotors including follow ups and more as needed.
• Capable of effective communication via email and phone calls
• Coordinating/scheduling meetings for stagehands and staff
• Checking, logging and filing stagehand emails daily
• Scheduling training for the House Crew
• Tracking certifications for stagehands and staff
• Assist with creating, communicating stagehand labor calls, call list & sign in sheets for daily activity.
• Assist in tracking activities and facilitating daily labor sign-in/sign-out processes for Stagehand labor.
• Assist in daily stagehand payroll/billing data entry, tracking and reporting to Legends Global Finance.
• Assist in preparing event billing estimates within established timelines
• Assist Theatrical Services Team in meeting required deadlines
• Assist Theatrical Services Management in directing stagehands to the payroll supervisor/finance department for issues and questions they may have with payroll.
• Assist Theatrical Services Management relating to tracking Stagehand employee conduct.
• Assist in venue walkthroughs and safety supply audits
• Assists in keeping venue workplaces/shared environments sanitized, presentable and orderly
• Assists with maintaining required PPE inventory needs and PPE sign-in/sign-out
• Assisting in maintaining and updating Stagehand Resource website and records
• Monitor and apply Legends Global/ IATSE collective bargaining agreement.
• Assist with distribution of department and company information and postings.
• Assist with annual refresher training and meetings, coordinate venue safety walks and track / inventory.
• Assist with Production Manager duties when required.
• Other duties as assigned

• High school diploma required, College degree preferred

• Ability to create, type and file correspondence on behalf of Legends Global Theatrical Services.
• Ability to transfer data from paper formats to database files.
• Demonstrate excellent communication (verbal and written) and inter-personal skills among all levels of staff and clientele.
• Ability to speak, understand, and read standard English.
• Excellent record of dependability and reliability.
• Ability to maintain confidentiality of information.
• Ability to work under pressure dictated by event schedules and timetables.
• Ability to lead and supervise in stressful situations.
• Detail-oriented required.
• Must have dependable transportation. May require a high amount of driving and travel to City locations during events.

• Strong proficiency in Office Suite (Excel, Word etc.) preferred
• Proficient data entry skills, required.

Position may require certifications by law and/or job assignment. Must have valid driver's license and mode of transportation; position does include extensive travel to/from each venue. Position requires frequent walking, climbing stairs, standing on cement floors, turning, stooping, bending, crouching, kneeling, reaching, pushing and pulling; may be subject to adverse working conditions; dust, grime, noise, fumes, wet floors etc., including weather;

may require use of an electric cart; may require tools and equipment operation that could cause personal harm or injury, if improperly handled; requires irregular and/or extended hours, including weekends, evening, and holidays, determined by event schedule and/or department need; requires radio usage -- 2 way hand held.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor

The essential responsibilities of each position are described under…