Theatrical Services Assistant

Job Title:

Theatrical Services Assistant Facility:
Denver Arts & Venues Department:
Theatrical Services

Reports To:

Theatrical Services Manager Supervises:
None FLSA Status:
Hourly, Non-Exempt Why Legends Global is a great place to work:

• $500 Signing Bonus after 30 days of service and an additional $500 bonus upon 90 days of service!

• Generous Paid Time Off and Holiday Pay

• Health, dental, vision insurance, eligible upon hire

• 401(k) investment plan, with an employer match of up to 4%

• Healthcare reimbursement and flexible spending plans

• Employer-paid and supplemental life insurance

• Short- and long-term disability insurance available

• Tuition reimbursement program (salaried employees after working full time for at least one year)

• Employee assistance program

Compensation is dependent on experience. The base rate for this position ranges from $23.25 - $25.00 /hourly.

Provide administrative support to Theatrical Services (TS) Management. Assist with all on site duties related to payroll, estimates and labor supervision specific to Stagehand labor for the Division of Arts & Venues including Red Rocks, the Denver Coliseum, and the Denver Performing Arts Complex.

• Schedule needs to be flexible in order to be the onsite rep at multiple venues for load in and load outs.

• Comfortable with communication with stagehands, clients and promotors including follow ups and more as needed.

• Capable of effective communication via email and phone calls

• Coordinating/scheduling meetings for stagehands and staff

• Checking, logging and filing stagehand emails daily

• Scheduling training for the House Crew

• Tracking certifications for stagehands and staff

• Assist with creating, communicating stagehand labor calls, call list & sign in sheets for daily activity.

• Assist in tracking activities and facilitating daily labor sign-in/sign-out processes for Stagehand labor.

• Assist in daily stagehand payroll/billing data entry, tracking and reporting to Legends Global Finance.

• Assist in preparing event billing estimates within established timelines

• Assist Theatrical Services Team in meeting required deadlines

• Assist Theatrical Services Management in directing stagehands to the payroll supervisor/finance department for issues and questions they may have with payroll.

• Assist Theatrical Services Management relating to tracking Stagehand employee conduct.

• Assist in venue walkthroughs and safety supply audits

• Assists in keeping venue workplaces/shared environments sanitized, presentable and orderly

• Assists with maintaining required PPE inventory needs and PPE sign-in/sign-out

• Assisting in maintaining and updating Stagehand Resource website and records

• Monitor and apply Legends Global/ IATSE collective bargaining agreement.

• Assist with distribution of department and company information and postings.

• Assist with annual refresher training and meetings, coordinate venue safety walks and track / inventory.

• Assist with Production Manager duties when required.

• Other duties as assigned

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be requested to enable individuals with disabilities to perform the essential functions.

• High school diploma required, College degree preferred

• Ability to create, type and file correspondence on behalf of Legends Global Theatrical Services.

• Ability to transfer data from paper formats to database files.

• Demonstrate excellent communication (verbal and written) and inter-personal skills among all levels of staff and clientele.

• Ability to speak, understand, and read standard English.

• Excellent record of dependability and reliability.

• Ability to maintain confidentiality of information.

• Ability to work under pressure dictated by event schedules and timetables.

• Ability to lead and supervise in stressful situations.

• Detail-oriented required.

• Must have dependable transportation. May require a high amount of driving and travel to City locations during events.