Administrative Assistant

Position Overview

The Administrative Assistant plays a pivotal role in supporting the Leadership Team for Wanzl North America, as well as ensuring an efficient operation of the WNA Corporate Center. Reporting directly to the VP of HR, the Administrative Assistant is responsible for managing administrative tasks, coordinating administrative activities for multiple areas of the Corporate Center serving in an office management capacity, and providing essential support to enhance the effectiveness of the teams.

The Administrative Assistant will interact with staff at all levels of the organization while maintaining the highest level of professional and confidentiality. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast‑paced environment.

This position will be located at the Corporate Center for Wanzl North America (WNA) in Denver, NC.

Wanzl North America’s (WNA) vision is to be a leading entrepreneurial player in terms of market share, agility, and game‑changing solutions. WNA is a solution provider, creating value along the supply chain of our customers, from the online purchase to the delivery to their customers. WNA, which includes the Technibilt and Cari‑All brands, is headquartered in Denver, North Carolina. With nearly 500 employees and 175 MUSD of sales, WNA focuses on the retail and distribution market segments with marquee customers such as Walmart, Amazon, and the majority of large grocers and retailers.

In addition to being the largest manufacturer of shopping carts in North America, WNA has three additional main product segments as well as a Service business, providing turnkey solutions for customer guidance (Access Systems) and Shelving & Fixtures, as well as Material Handling/Rolling Stock products. WNA is also building a “digital” business line that improves ROI or reduces Total Cost of Ownership for the customer, including solutions for autonomous and/or semi‑autonomous retail stores.

WNA is part of the Wanzl group, headquartered in Germany, and has 12 plants in 8 countries, providing comprehensive, solutions‑driven service and expert knowledge of local markets for customers across the globe through their 360° service.

• Administrative support for the Leadership Team, while supporting and overseeing the day‑to‑day general office needs for the WNA Corporate Center.
• Meeting Coordination:
  Organizing internal and external meetings, including setting up meeting rooms, video conferences, preparing agendas, sending out meeting invites and ensuring necessary materials and equipment are available.
• Calendar Management:
  Managing the Leadership team calendars to ensure optimal time management, avoiding scheduling conflicts, and prioritizing meetings based on importance and urgency.
• Travel Arrangements:
  Coordinating travel logistics such as booking flights, accommodations, and transportation for the Leadership team members, new hire onboarding, and interview candidates, including some international travel.
• Internal Communication:
  Serving as a communication hub for the sales department, disseminating important information, updates, and announcements to the sales team and other areas of the organization.
• External Communication:
  Assisting with managing and coordinating correspondences with clients, vendors, and other stakeholders. Responding to inquiries promptly and professionally.
• Corporate Center Administration:
  Day‑to‑day office administration functions for the WNA Corporate Center (incoming/outgoing mail; on and off‑site event planning and catering; conference room preparation). Serve as the main receptionist for the Corporate Center, including managing all visitor activities.
• Maintenance and development of the Corporate digital communication boards by location (electronic bulletin boards) to include content development provided from various areas of the organization.
• Documentation Management:
  Assisting with the preparation, formatting, and filing of documents, proposals, and reports. Drafting, formatting, and proofreading documents such as supporting the development of sales proposals,…