Advancement Associate, Non-Profit & Social Impact

ACIS accredits, supports, and advances the interests of Colorado independent schools.

Colorado Academy (CA) is seeking a full-time Advancement Associate to join the school’s fundraising team. This role presents an exciting opportunity for a collaborative professional to support the Advancement team in advancing fundraising initiatives and deepening donor relationships. This position encompasses a variety of responsibilities that support all facets of the Advancement Department’s efforts, including annual giving, alumni relations, special events, and capital campaigns.

This role will have a particular focus on Advancement systems coordination, prospect management, and data analysis interpretation and reporting.

This role plays an integral part in securing resources to drive CA’s mission in three focus areas:

• Prospect Management, Donor Intelligence and Reporting (50%): conduct prospect research to support cultivation. Collaborate with front-line fundraisers to support a strong donor moves management approach to relationship building with reporting and data analysis that informs impact opportunities.
• Advancement Systems Coordination (30%): maintain fundraising tools including Raiser’s Edge NXT, Give Campus, Double the Donation, and other fundraising-oriented systems. Ensure smooth systems integration by staying appraised of best practices and latest updates for all platforms.
• Donor Relations and Stewardship (20%): execute personalized stewardship through direct outreach and support donor recognition programs.

The Advancement Associate requires an understanding of fundraising moves management, analytical skills, and strategic thinking to drive growth and strengthen donor relationships. Reporting to the Director of Advancement, the role ensures accurate donor analysis, meaningful stewardship, and prospect management that deepens donor engagement with CA.

• Conduct proactive and reactive prospect research and prepare prospect profiles, qualification notes, and research briefs for leadership and fundraisers.
• Maintain and track the prospect pipeline for both annual and campaign donors.
• Provide data analysis, including activity reports and queries, to inform donor strategies, segmentation, and upgrading opportunities.
• Create dashboards, reports, and data summaries to support annual fund and campaign decision-making.
• Prepare monthly revenue report and portfolio activity reports for leadership, Trustees, and Development Committee.
• Collaborate with the Advancement team to develop data-driven insights, analyze constituent data, and produce recommendations to enhance fundraising initiatives and inform donor strategies.
• Partner with the Director of The CA Fund to track and evaluate Annual Fund analytics based on industry standards.
• Update portfolios for Advancement team, Head of School, and Board of Trustees.

• Implement and maintain fundraising tools including Raiser’s Edge NXT, Give Campus, Almabase, Double the Donation, and other fundraising-oriented systems.
• Ensure systems integration by staying appraised of best practices and latest updates for all platforms.
• Build reporting through integrated fundraising tools and supports the evaluation of fundraising initiatives.
• Partner with Advancement Operations Manager to streamline and standardize best practices in data management and to maintain documentation on all fundraising systems, processes, and procedures.
• Provide back up to Advancement Operations Manager on gift processing, acknowledgements, and reconciliation of gifts.

• Execute stewardship touchpoints for managed relationships in partnership with the assigned staff and / or volunteer relationship manager. Activities include making and coordinating thank-you calls and crafting and sending impact updates and personalized donor communications.
• Maintain Raiser’s Edge records for all meaningful donor interactions and engagement; enter individual contact reports, ensure donor and prospect interactions are efficiently documented within the database, and gifts and proposals are entered accurately.…