Grants Manager

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The Grants Manager plays a primary role in screening, processing and tracking grant and program related investment applications to ensure they meet the Foundation’s eligibility guidelines and standards. This position is generally the first point of contact for grantees and the public, providing information on the Foundation’s funding priorities, the grant proposal process, and assisting with Foundant database issues. The Grant Manager's top priority is to ensure the content and integrity of the Foundation’s grants management, information management and telecommunications systems, and to be responsive to the information needs of the Foundation’s various stakeholders, including grant seekers, board members and program staff.

This includes the Foundation’s web and social media presence.

• Screen ongoing grant proposals/inquiries to assess fit with the Foundation’s interests and funding priorities and make initial recommendations to President and Director of Programs.
• Review and prioritize proposals for no further funding consideration and full reviews in each grant round in consultation with President and Director of Programs.
• Provide staff with a history of applications, grants, disbursements, relevant background, and procedures as needed.
• Manage the grant review process, ensuring organizations with incomplete or insufficient information are notified and that information is requested.
• Evaluate proposal completeness and contact applicants/grantees as needed when additional information is required.
• Participate in grant informational screening calls with prospective grant seekers, provide follow up information as needed.
• Assure proposals’ compliance and tax status with IRS and Guidestar/Candid/Charity Check.
• Classify and code proposals and write key descriptions as appropriate.
• Develop master schedule for managing bi-annual proposal/grant information data entry process.
• Develop and maintain an updated grants processing and disbursement manual.
• Prepare appropriate correspondence regarding the status of proposals and funding decisions to applicants and grantees.
• Work closely with Director of Programs, President and accounting department in tracking and closing out final grantee agreements, approval letters and follow up reports.
• Conduct final grant report calls with partner organizations.
• Identify improvement opportunities and ensure continuous improvement of the grants management/data entry system.

• Provide necessary reports for year-end reporting to Board and other stakeholders.
• Maintain data systems and compile necessary data for annual impact report and outcomes summary report.
• Lead preparation for Annual Report.
• Maintain Foundation dashboard for internal and external audiences.
• Assist President with preparation of Foundation’s annual grantmaking and program related investment budget.
• Work with Accounting department to ensure final payment made to approved grants.
• Work with Auditors to provide year end grant and PRI reports.
• Ensure year end PRI confirmations are sent for annual audit.

• Assess ongoing technology needs of the Foundation, and manage computer/phone systems hardware and software maintenance, upgrades, and replacements as needed.
• Assess ongoing telecommunications management of the Foundation.
• Manage internal technical support, maintenance and troubleshooting.

• Facilitate upgrades, additions, changes as needed to the website.
• Help manage the Foundation’s social media presence.

• Conduct general administrative tasks such as ordering office supplies, collecting mail, online file organization and structure.
• Be familiar with all organizations receiving funding from the Foundation.
• Remain current about emerging and critical trends and best practices in grants management, technology support, and philanthropy.
• Represent the Foundation in the philanthropic community, participating in activities that contribute to the overall effectiveness of the Foundation and its community philanthropic performance.
• Serve as lead staff for special…