Assistant Property Manager

Overview

The person for this role will provide support to the Property Manager in all aspects of the Ralph L. Carr Judicial Center and the associated 1255 Lincoln Parking Garage including operations and financial activities. Responsibilities include assisting the Property Manager with day-to-day operations of the facilities, supervising and coordinating staff, ensuring facilities, equipment and systems are code compliant and maintained in accordance with industry and safety standards, and services are provided in compliance with contractual obligations and standards.

The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.

General Statement of Duties:
The Assistant Property Manager assists the Property Manager in all areas of property management for the Ralph L. Carr Judicial Center and the associated 1255 Lincoln Parking Garage. The Assistant Property Manager supervises and coordinates building staff and operations. Primary responsibilities include supporting the Property Manager with day-to-day operations of the facilities and ensuring facilities, equipment and systems are code compliant and maintained in accordance with safety and security standards and requirements, and customer satisfaction.

Distinguishing Factors:
The Assistant Property Manager is distinguished by the focus on assisting the management of the Ralph L. Carr Judicial Center and the associated 1255 Lincoln Parking Garage, especially managing routine functions. This classification reports to the Property Manager.

To perform this job successfully, an individual must be able to perform assigned essential functions listed below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.

• Assists the Property Manager with the management of the Ralph L. Carr Judicial Center and 1255 Lincoln Parking Garage.
• Invoices and routes payments from tenants, including verification of appropriate back-up, coding and vouchering. Create and update lease summaries for each tenant.
• Maintains and updates building office files and procedures, including tenant information database, procedures manuals, certificates of insurance, tenant anniversaries, contract and lease expirations.
• Produces and monitors purchase orders for non-contract materials or services ordered.
• Maintains work order system, oversees access control and other databases. Enters and assigns service requests, follows up with staff or vendor to ensure completion, invoice billable work.
• Handles tenant requests for special work. May obtain estimate, provide proposal, order work and invoice tenant for such work.
• Corresponds with tenants and vendors regarding property issues and initiatives in alignment with department metrics and standards. Assists Property Manager with building reporting.
• Assists with coordination of special projects handled by Building Management team. Relays complaints, problems, special cleaning projects, etc. May oversee alterations to building tenant spaces.
• Coordinates access to building for vendors and contractors.
• Coordinates tenant move-ins and move-outs including furniture deliveries and pick-ups.
• Conducts weekly site inspections of property for custodial, safety and security.
• Maintains report of electrical charges on EV vehicles.
• Assists Property Manager with financial functions, including budgeting, procurement, disseminating monthly financial reports, performing reconciliations, contracts, expenditures and purchase orders.
• Assists in collecting and analyzing data to provide information and reports necessary for the development of Controlled Maintenance budgets for the facility. Contributes toward the five-year maintenance plan, facility improvements, sustainability efforts and cost reduction…