Manager of Procurement and Business Services

Overview

The Manager of Procurement and Business Services directs University procurement activities from initiation through contracting. The position provides strategic direction on procurement to achieve efficiency and high-quality customer service, directing internal procurement processes while working closely with the Auraria Higher Education Center Procurement office. The role includes training University staff in procurement activities, developing management reporting to monitor ongoing issues, and supporting faculty and staff in procuring goods and services.

In carrying out these duties, the Manager leads the unit that manages, negotiates, and drafts all University contracts for goods and services, leases, non-grant receivable contracts, vendor agreements, MOUs, affiliation agreements, etc. The position also oversees the full encumbrance process, manages the vendor process in Workday, and other Business Services processes, including non-personnel risk management and state fleet reservations.

This position serves as the primary University resource and authority on the State procurement code, University fiscal rules, procurement rules, system procedures, and the impact on University contracting, purchasing, and planning. The role provides contract drafting using standard state and University templates, contract monitoring, and coordination with internal and external stakeholders.

• Manage Contracting and Leasing: Determine, develop, and implement all policies and procedures for procurement, contracting and leasing. Create, negotiate, and write leases and contracts for goods and services, as well as MOUs, affiliation agreements, vendor agreements, non-grant receivable contracts, etc., for the campus community. Serve as authority regarding all contracting issues, including fiscal and procurement rules, regulations, laws, and standards. Negotiate with vendors, users, and professional groups to ensure compliance with State requirements while achieving University goals.
  
  Coordinate with Auraria Higher Education Center Procurement on solicitations, waivers, and PO issuance. Coordinate with other higher education procurement managers/directors to develop policies and procedures and assist in solving procurement issues. Develop and recommend changes to University fiscal and procurement rules for approval by the University CFO or Controller.
• Manage Business Services: Supervise three employees responsible for Contracts and Business Services; develop and document policies and procedures for the area; train staff on new processes; resolve issues; act as authority when needed; provide backup when staff are out of the office.
• Manage Encumbrance Process: Develop and oversee the full encumbrance process and procedures for procurements by University departments, including determining when waivers and/or exceptions might be appropriate and requesting them from the CFO or Controller; troubleshoot and resolve encumbrance issues as needed.
• Manage the Vendor Create Process: Work with the AP Manager to maintain an effective process for creating vendors in Workday; manage staff who perform duties; maintain vendor records including supplier status as a W9, W8-BEN supplier, etc.
• Coordinate Statutory Violation Requirements: Serve as subject matter expert on statutory requirements and the violation process. Collaborate with superiors to coordinate statutory requirements, interpret fiscal and procurement rules, handle statutory violations, and manage post-approval procurement processes.
• Risk Management Liaison: Support the Chief Operating Officer in formulating risk management policies; advise departments on risk management issues such as insurance coverage and liability. Report property loss, damage, and non-employee injury events to State Risk Management. Maintain and update insurance valuation reports for the State’s risk management system.

• Bachelor’s degree or equivalent work experience
• Progressive experience in purchasing, contract management, and negotiation
• Excellent written and verbal communication skills

Important Note: Successful applicants will ensure their resumes…