Director Executive Office

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Title: Director of the Executive Office - Executive Support, Board Liaison & Capital Campaign Coordination

Reports to: President and CEO

At Butterfly Pavilion, we transform the way people think about invertebrates. Butterfly Pavilion is the first stand‑alone, Association of Zoos and Aquariums accredited non‑profit invertebrate zoo in the world and a leader in invertebrate knowledge, inspiration and connection. Butterfly Pavilion exists to foster an appreciation of invertebrates by educating the public about the need to protect and care for threatened habitats globally, while conducting research for solutions in invertebrate conservation.

Whether it is providing unique, hands‑on learning experiences in our exhibits and educational programs, conducting new research that sets the standard for zoos across the country or building innovative solutions for species and habitat conservation in countries around the world, Butterfly Pavilion is leading the way in ensuring invertebrates are protected for the future.

• Make Science Cool
• Love What You Do
• Go Above and Beyond
• Lead Change
• Know Your Stuff
• Be Positive
• Welcome All

These aren't just words, but words to live by here at Butterfly Pavilion.

Exempt | Full‑Time

Onsite, with occasional hybrid remote opportunities | Monday through Friday | 5 days/week | Occasional weekends/evenings as required.

• Medical, Dental, Vision, Basic Life/AD&D, LTD, STD, and Employee Assistance Program
• Voluntary Life, d, Legal Shield, and Pet Insurance plans available
• Retirement Savings 401(k) Plan with employer match
• One personal holiday per year and anniversary paid day off during the month of anniversary
• Butterfly Pavilion Membership and 25% Gift Shop discount

The Director of the Executive Office serves as a strategic partner to the President & CEO and ensures the smooth, coordinated functioning of the Executive Office, Board of Directors, and major institutional initiatives. This role manages high‑level executive operations, supports organizational alignment, and acts as the primary liaison to Butterfly Pavilion’s Board—facilitating communication, governance processes, and committee coordination.

The Director plays a key role in Butterfly Pavilion’s capital campaign, collaborating closely with the City of Westminster to renovate the current facility and develop a new, expanded campus, while maintaining strong knowledge of project documentation, resources, and historical context. In addition, the Director supports the CEO and campaign leadership by coordinating donor meetings, tracking progress, preparing materials, and ensuring information flows accurately and efficiently across internal and external stakeholders.

This individual represents the CEO’s office with professionalism, judgment, and deep commitment to Butterfly Pavilion’s mission, culture, and values.

• Manage day-to-day operations of the Executive Office, ensuring the CEO’s time, priorities, and commitments align with organizational goals.
• Prepare briefings, agendas, talking points, reports, and follow-up actions for internal and external meetings.
• Support cross-departmental communication, project tracking, and annual organizational planning.
• Anticipate needs, remove obstacles, and ensure the CEO is fully prepared for all engagements.
• Serve as the primary liaison between the CEO and the Executive Team, coordinating communication, priorities, and follow-through across senior leadership.
• Plan, facilitate, and manage Executive Leadership Team meetings, including agenda development, materials preparation, and follow-up across departments.
• Serve as the primary staff liaison to the Board of Directors and its committees.
• Coordinate board and committee meeting logistics, schedules, agendas, and materials.
• Develop and prepare board and committee agendas and board decks, collaborating with the CEO on final edits and updates prior to meetings.
• Ensure alignment between the CEO, Board Chair, and committee chairs through consistent…