Trademark Docketing Specialist

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment.

We are seeking a highly skilled professional who thrives in a fast‑paced, deadline‑driven environment. The ideal candidate possesses strong problem‑solving and decision‑making abilities, ensuring efficiency and accuracy in every task. With a detailed work ethic and a can‑do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service.

If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.

This role can be based in our Chicago, New Jersey, Atlanta, or Denver office on a hybrid basis. Regular office presence is required for day‑to‑day operations as well as for team meetings, training opportunities and relationship building.

The Trademark Docketing Specialist is responsible for handling the Trademarks Docketing for a multi‑national law firm, working directly with IP/Trademark attorneys, foreign filing specialist(s) and administrative assistants to clear dockets, generate reports, and ensure all deadlines and reminders are fulfilled. This position will support all aspects of U.S. and foreign docketing, trademarks, copyrights, domain names and TTAB to accurately identify docketing deadlines for the benefit of our clients and the firm.

• Quality control, daily maintenance and operation of the firm's docketing system
• Manage trademark dockets
• Review mail and specific relevant docket deadlines and input into docketing system
• Maintain and organize client files and electronic databases
• Monitor the status of client files and tasks
• Research trademark databases for due diligence purposes
• Work with IP attorneys on various dedicated projects as required
• Perform administrative tasks for IP department
• Work overtime as needed
• Assist with other department activities as needed and perform additional duties and responsibilities as assigned

Skills & Competencies

• Highly motivated, self‑starter who can work well under minimal supervision, and take a proactive, team‑oriented approach
• High attention to detail, outstanding organizational skills, and the ability to manage time effectively
• Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation
• Analytical with strong problem‑solving skills, takes initiative and uses good judgment, excellent follow‑up skills
• Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team
• Ability to work under pressure to meet strict deadlines and effectively prioritize multiple tasks
• Ability to accept direction and constructive feedback
• Recognize confidential, sensitive, and proprietary information and maintain confidentiality
• Maintain high level of workflow and quality controls in multi‑office locations
• Extensive knowledge of U.S. and foreign patents and trademarks and strong substantive knowledge of docketing requirements
• Flexible to work overtime as needed

Education & Prior Experience

• Bachelor's Degree or equivalent experience preferred
• Minimum 5–7 years of trademark docketing in a law firm or in‑house required
• Prior experience in large firms preferred
• Strong substantive knowledge of docketing requirements required
• Strong technical knowledge to support docketing systems databases and prior experience with rules‑based calendar systems such as Anaqua required
• Extensive knowledge of U.S. and foreign patents, PAIR, trademarks and PCT

Technology

• Proficiency in Windows‑based software and Microsoft Office Suite, including Word, PowerPoint, Excel, Adobe Acrobat and Outlook
• Exceptional computer skills with the ability to learn new software applications quickly