Procurement System Administrator

Position Summary

The Procurement System Administrator is the lead administrator and functional owner of the Coupa procurement platform for all requisitioning, purchasing, cataloging, and guided‑buying activity. This role ensures the system is configured, maintained, and optimized to support Aspen One’s procurement policies, controls, compliance, and operational scalability. This individual partners with Procurement Operations, Strategic Sourcing, Supplier Enablement, Accounts Payable, and IT to enable a robust, enterprise‑grade Procure‑to‑Pay operating model—helping ensure efficient, compliant, and scalable procurement processes.

This role reports to the Procurement Operations Manager.

$75,000‑$100,000 per year. Eligible for bonus.

Applications accepted until February 15, 2026.

• Configure and maintain Coupa modules for requisitions, purchase orders (POs), catalogs, sourcing, approvals, workflows, and user roles/permissions
• Maintain and manage master data (suppliers, items, accounts, cost centers, units of measure, catalogs) to ensure data accuracy and consistency
• Configure business rules, approval hierarchies, PO terms/conditions, payment/PO tolerances, and other system parameters in line with company policies and compliance needs
• Work with IT/Finance teams to maintain and validate integrations between Coupa and backend financial systems (e.g., chart‑of‑accounts, GL mapping, payment workflows)
• Evaluate new Coupa releases/patches; manage system upgrades and release cycles, coordinate testing, regression validation, and change management to minimize business disruption
• Monitor system performance, troubleshoot issues, and coordinate with internal Help Desk or vendor support to resolve defects or user‑reported issues
• Provide support for Coupa‑related user questions, system usage issues, and troubleshooting
• Develop and maintain user guides, process documentation, job aids, and training materials to support procurement teams, AP, and business users
• Drive adoption of best practices (catalog use, guided buying, PO compliance) and act as a liaison between Procurement, Suppliers, and Finance to ensure system alignment and user adherence
• Support supplier onboarding, catalog uploads, punch‑out configuration, catalog maintenance, and supplier data governance—enabling efficient sourcing, ordering, and compliance
• Work with sourcing and supplier enablement functions to ensure catalogs and supplier setups meet procurement policies and business requirements
• Generate ad‑hoc and recurring reports and dashboards to provide spend visibility, PO compliance, catalog utilization, user adoption, and system performance metrics
• Support audit, compliance, and control requirements related to procurement workflows—ensuring system configuration and usage align with internal policies and external compliance standards
• Identify process/system inefficiencies; propose and implement improvements to streamline workflows, reduce manual effort, and scale system usage as the organization grows
• Other duties as assigned

• Degree in Business Administration, Management, Information Technology or associated field required; or degree in other fields with appropriate experience
• 3–5 years of hands‑on experience administering Coupa (or similar Procure‑to‑Pay/Source‑to‑Pay platform) in a procurement or finance environment

• Strong knowledge of Procure‑to‑Pay processes—sourcing, requisitioning, PO creation, catalog management, approvals, supplier onboarding, and PO‑to‑invoice alignment
• Familiarity with financial system integrations, chart of accounts, and GL coding logic is a plus
• Strong problem‑solving and analytical skills; ability to configure and maintain complex workflow logic and enablements across a global or multi‑site organization
• Excellent written and verbal communication skills—able to work cross‑functionally with procurement, finance, IT, suppliers, and business stakeholders
• Adaptability and a continuous‑improvement mindset; willingness to support system upgrades, process re‑engineering, training, and change management
• Proficient…