Procurement System Administrator

Overview

Aspen One renews the mind, body, and spirit with a portfolio that redefines luxury, adventure, and leisure. With world-class and innovative brands and businesses, including Aspen Skiing Company, Aspen Hospitality, and Aspen Ventures, Aspen One propels the expansion of the Aspen ethos globally.

Aspen One is a collection of brands driven by tightly held core values, committed to providing unparalleled service, creative programming, community engagement, and unique opportunities for exploration. For more than 75 years, the Aspen brand and community have pointed their compass toward new paths, people, and possibilities—and today, as Aspen One, the future is limitless. The company is a leader in sustainability and advocacy, with a legacy of modeling leading-edge solutions and changing policy locally and globally.

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The Procurement System Administrator is the lead administrator and functional owner of the Coupa procurement platform for all requisitioning, purchasing, cataloging, and guided-buying activity. This role ensures the system is configured, maintained, and optimized to support Aspen One’s procurement policies, controls, compliance, and operational scalability. This individual partners with Procurement Operations, Strategic Sourcing, Supplier Enablement, Accounts Payable, and IT to enable a robust, enterprise-grade Procure-to-Pay operating model—helping ensure efficient, compliant, and scalable procurement processes.

This role reports to the Procurement Operations Manager.

The budgeted salary range for this position is $75,000 to $100,000. Actual pay will be dependent on budget and experience; all our salaried roles are eligible for bonus.

Applications for this position will be accepted until February 15, 2026.

• Configure and maintain Coupa modules for requisitions, purchase orders (POs), catalogs, sourcing, approvals, workflows, and user roles/permissions
• Maintain and manage master data (suppliers, items, accounts, cost centers, units of measure, catalogs) to ensure data accuracy and consistency
• Configure business rules, approval hierarchies, PO terms/conditions, payment/PO tolerances, and other system parameters in line with company policies and compliance needs
• Work with IT/Finance teams to maintain and validate integrations between Coupa and backend financial systems (e.g., chart-of-accounts, GL mapping, payment workflows)
• Evaluate new Coupa releases/patches; manage system upgrades and release cycles, coordinate testing, regression validation, and change management to minimize business disruption
• Monitor system performance, troubleshoot issues, and coordinate with internal Help Desk or vendor support to resolve defects or user-reported issues
• Provide support for Coupa-related user questions, system usage issues, and troubleshooting
• Develop and maintain user guides, process documentation, job aids, and training materials to support procurement teams, AP, and business users
• Drive adoption of best practices (catalog use, guided buying, PO compliance) and act as a liaison between Procurement, Suppliers, and Finance to ensure system alignment and user adherence
• Support supplier onboarding, catalog uploads, punch-out configuration, catalog maintenance, and supplier data governance — enabling efficient sourcing, ordering, and compliance
• Work with sourcing and supplier enablement functions to ensure catalogs and supplier setups meet procurement policies and business requirements
• Generate ad-hoc and recurring reports and dashboards to provide spend visibility, PO compliance, catalog utilization, user adoption, and system performance metrics
• Support audit, compliance, and control requirements related to procurement workflows — ensuring system configuration and usage align with internal policies and external compliance standards
• Identify process/system inefficiencies; propose and implement improvements to streamline workflows, reduce manual effort, and scale…