Payroll Processor

Overview

The Payroll Processor is responsible for accurately processing a weekly payroll for employees, ensuring compliance with federal, state, and local regulations. This role involves analyzing payroll data, preparing reports, and addressing payroll-related issues. The ideal candidate has strong analytical skills, attention to detail, and experience with payroll software. $27.88 – $31.73 DOE; M - F, 8-5.

• Prepare and process weekly multi-state/multiple entity payroll for 700+ employees, including salaried, hourly, and Union Workers. Ensure compliance with company policies, union agreements, and federal/state regulations.
• Enter and maintain information in HR/Payroll system. May include employee terminations, commissions, bonus payments, union deductions, time adjustments, etc.
• Ensure accurate calculation of wages, overtime, deductions, and benefits.
• Enter and monitor wage assignments and garnishments to ensure accurate processing and payment by payroll services provider.
• Review timesheets, wage computation, and other information to detect and reconcile payroll discrepancies.
• Issue or reissue physical replacement checks due to payroll errors or terminations.
• Maintain Payroll and HR system tables including deduction calculations and update payroll calendars.
• Research and analyze payroll processes and suggest restructuring for efficiency and improving workflow. Resolve any process defects and weaknesses. Fine tune procedures to help maintain proper internal controls and increase payroll accuracy and efficiency.
• Interface with payroll processing provider to resolve database and payroll processing issues.
• Assist with year-end tasks, including annual payroll balancing reports and W-2 processing tables.

• Prepare and submit monthly union reports, including contributions for health, pension, and other benefits as stipulated in union agreements. Balance to payroll reports and issue payments to appropriate entities.
• Ensure accurate tracking of union dues and remittances to the appropriate union organizations.
• Lead periodic required Union audits.
• Maintain appropriate job titles, salary grades, and deduction calculations in software system to ensure compliance with Union Collective Bargaining Agreements.
• Serve as point of contact for union representatives and respond to inquiries regarding reporting and payments.

• Maintain compliance with federal, state, and local payroll laws and regulations.
• Review payroll service tax documents, such as quarterly and annual reports for accuracy and timely filing.

• Monitor system to ensure accurate payroll records, including employee information, tax exemptions, and direct deposit details.
• Monitor new employee onboarding in HR system, including I-9 processing and verification, and enter additional information that is not included in employee self-service onboarding into employee HR/Payroll records.
• Maintain HR and Payroll systems tables, including deduction tables for appropriate calculation rates.
• Maintain software to ensure accuracy of paid time off accruals per non-Union and Union paid time off programs.
• Generate regular payroll and union-specific reports for internal stakeholders, including finance and senior management. Reconciles payroll-related general ledger issues.

• Conduct regular audits to ensure data base integrity and accuracy; identify discrepancies; research cause and offer solutions for resolving inaccuracies.
• Analyze payroll data to provide insights and recommendations to management.
• Prepare ad-hoc HR and payroll reports and analyze as needed.

• Address and resolve payroll-related inquiries and issues from employees.
• Instruct employees and managers on payroll policies and procedures.

• Although the core function of this position will be payroll processing, this employee will be involved in multiple other key HR tasks.

Education And/or Experience

• Bachelor’s degree in accounting, Finance, Human Resources, or related field preferred or a combination of education and experience.
• Certified Payroll Professional (CPP) or similar certification is a plus
• 3+…