Payroll Processor

The Payroll Processor is responsible for accurately processing a weekly payroll for employees, ensuring compliance with federal, state, and local regulations. This role involves analyzing payroll data, preparing reports, and addressing payroll-related issues. The ideal candidate has strong analytical skills, attention to detail, and experience with payroll software.

$27.88 – $31.73 DOE; M - F, 8-5.

• Prepare and process weekly multi‑state/multiple entity payroll for 700+ employees, including salaried, hourly, and Union workers, ensuring compliance with company policies, union agreements, and federal/state regulations.
• Enter and maintain information in the HR/Payroll system, including employee terminations, commissions, bonus payments, Union deductions, and time adjustments.
• Ensure accurate calculation of wages, overtime, deductions, and benefits.
• Enter and monitor wage assignments and garnishments to ensure accurate processing and payment by payroll services provider.
• Review timesheets, wage computation, and other data to detect and reconcile payroll discrepancies.
• Issue or re‑issue physical replacement checks due to payroll errors or terminations.
• Maintain Payroll and HR system tables, including deduction calculations, and update payroll calendars.
• Research and analyze payroll processes and suggest restructuring for efficiency and workflow improvement, resolving process defects and weaknesses while fine‑tuning procedures to maintain proper internal controls and increase payroll accuracy.
• Interface with payroll processing provider to resolve database and payroll processing issues.
• Assist with year‑end tasks, including annual payroll balancing reports and W‑2 processing tables.

• Prepare and submit monthly union reports, including contributions for health, pension, and other benefits as stipulated in union agreements, balancing them with payroll reports and issuing payments to appropriate entities.
• Ensure accurate tracking of union dues and remittances to the appropriate union organizations.
• Lead periodic required Union audits.
• Maintain appropriate job titles, salary grades, and deduction calculations in the software system to ensure compliance with Union Collective Bargaining Agreements.
• Serve as point of contact for union representatives and respond to inquiries regarding reporting and payments.

• Maintain compliance with federal, state, and local payroll laws and regulations.
• Review payroll service tax documents, such as quarterly and annual reports, for accuracy and timely filing.

• Monitor system to ensure accurate payroll records, including employee information, tax exemptions, and direct deposit details.
• Monitor new employee onboarding in HR system, including I‑9 processing and verification, and enter additional information that is not included in employee self‑service onboarding into employee HR/Payroll records.
• Maintain HR and Payroll systems tables, including deduction tables for appropriate calculation rates.
• Maintain software to ensure accuracy of paid time off accruals per non‑Union and Union paid time off programs.
• Generate regular payroll and union‑specific reports for internal stakeholders, including finance and senior management, and reconcile payroll‑related general ledger issues.

• Conduct regular audits to ensure database integrity and accuracy, identify discrepancies, research causes, and offer solutions for resolving inaccuracies.
• Analyze payroll data to provide insights and recommendations to management.
• Prepare ad‑hoc HR and payroll reports and analyze as needed.

• Address and resolve payroll‑related inquiries and issues from employees.
• Instruct employees and managers on payroll policies and procedures.

• Although the core function of this position will be payroll processing, this employee will be involved in multiple other key HR tasks.

• Bachelor’s degree in accounting, finance, human resources, or related field preferred or a combination of education and experience.
• Certified Payroll Professional (CPP) or similar certification is a plus.
• 3+…